Quick Way to Copy Comments to Multiple Excel Cells

BY STANLEY ZAROWIN

When I review a client’s numbers in an Excel spreadsheet, I frequently add comments in many of the cells, and many of the comments are the same—such as “Looks Good!” Is there any way I can copy them, in one fell swoop, so I don’t have to type the same message over and over?

Probably the easiest way in Excel 2003 and 2007 is to copy one cell that contains the message (Ctrl+C) and then, if the other cells are contiguous, highlight them; if they are not, hold down the Ctrl key and highlight each one. Then right-click, bringing up the Paste Special menu. Click on Comments and OK.

As you can see in the screenshot below, only the comments are copied—not the data in the cells.

Caution: Any comments placed earlier in the cell will be overwritten.

SPONSORED REPORT

Get your clients ready for tax season

These year-end tax planning strategies address recent tax law changes enacted to help taxpayers deal with the pandemic, such as tax credits for sick leave and family leave and new rules for retirement plan distributions, as well as techniques for putting your clients in the best possible tax position.

RESOURCES

Keeping you informed and prepared amid the coronavirus crisis

We’re gathering the latest news stories along with relevant columns, tips, podcasts, and videos on this page, along with curated items from our archives to help with uncertainty and disruption.