Quick Way to Copy Comments to Multiple Excel Cells

BY STANLEY ZAROWIN

When I review a client’s numbers in an Excel spreadsheet, I frequently add comments in many of the cells, and many of the comments are the same—such as “Looks Good!” Is there any way I can copy them, in one fell swoop, so I don’t have to type the same message over and over?

Probably the easiest way in Excel 2003 and 2007 is to copy one cell that contains the message (Ctrl+C) and then, if the other cells are contiguous, highlight them; if they are not, hold down the Ctrl key and highlight each one. Then right-click, bringing up the Paste Special menu. Click on Comments and OK.

As you can see in the screenshot below, only the comments are copied—not the data in the cells.

Caution: Any comments placed earlier in the cell will be overwritten.

SPONSORED REPORT

2019 State of Financial Reporting Survey

We surveyed nearly 600 finance and accounting professionals on their month-end close and reporting processes. See the results.

VIDEO

What RPA is and how it works

Robotic process automation is like an Excel macro that can work on multiple applications, says Danielle Supkis Cheek, CPA. RPA can complete routine, repetitive tasks such as data entry, freeing up employee time from lower-level chores.