Print comments and notes in one place

Q. I have Excel files that contain multiple comments and notes throughout the spreadsheet. Is there a way to see all these comments and notes in one place? And can I print them?

A. Yes, you can view and print all the notes and comments within an Excel worksheet in one place. Even better, it is very simple to do.

Start by going to the Page Layout tab on your Ribbon and expanding the Page Setup group. Once the Page Setup window opens, go to the Sheet tab. Next to Comments and notes:, choose At end of sheet from the dropdown menu. Click Print Preview. You will see that there is now an additional sheet in your Excel worksheet that contains all of your notes and comments (see the screenshot below). You can simply view from the Print Preview window, print as a PDF, print a hard copy, or choose any other print option that you like.

Note that this content was based on Microsoft Excel 365 for PCs. Other versions of Excel may work differently.

You can access a video demonstration of printing comments and notes in Excel files below and click here to download the accompanying workbook.

Kelly L. Williams, CPA, Ph.D., MBA, is an associate professor of accounting at the Jones College of Business at Middle Tennessee State University.

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