Internet: Connect to Wi-Fi using a QR code

By J. Carlton Collins, CPA

Q. I work in a training facility where our IT department insists on using difficult passwords to protect our Wi-Fi routers, and as a result, our many guests frequently have difficulty connecting. Any suggestions?

A. You might consider simplifying your Wi-Fi connection process by posting QR (quick response) codes that automate the Wi-Fi connection throughout your training facility. To do this, visit any one of many QR code creation websites. For example, ZXing's QR code generator can be accessed at zxing.appspot.com/generator, an example screen of which is pictured below.

Select the Wifi network option from the ­Contents dropdown menu, enter the SSID (service set identifier, aka the name of your Wi-Fi router), enter your Wi-Fi password in the Password textbox, select the Network Type (the type of encryption employed by your Wi-Fi router), and then click the Generate button.

These steps will generate a QR code like the one pictured below, which, when scanned, will automatically connect a guest to your Wi-Fi router. You could post this QR code as a wall hanging, print the QR code image on the student name tents, or perhaps include the image on the facility's coffee mugs. Using this approach, your IT staff can continue to employ difficult passwords for greater security, while your guests enjoy an easier Wi-Fi connection experience. (Caveat: Of course, this solution may require you to post instructions for downloading and using a QR code reader app; depending on their sophistication, your students and visitors may find this installation process more complicated than entering a difficult password.)

techqa3

About the author

J. Carlton Collins (carlton@asaresearch.com) is a technology consultant, a CPE instructor, and a JofA contributing editor.

Note: Instructions for Microsoft Office in “Technology Q&A” refer to the 2007 through 2016 versions, unless otherwise specified.

Submit a question

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech@aicpa.org. We regret being unable to individually answer all submitted questions.

SPONSORED REPORT

Get your clients ready for tax season

Upon its enactment in March, the American Rescue Plan Act (ARPA) introduced many new tax changes, some of which retroactively affected 2020 returns. Making the right moves now can help you mitigate any surprises heading into 2022.

100th ANNIVERSARY

Black CPA Centennial, 1921–2021

With 2021 marking the 100th anniversary of the first Black licensed CPA in the United States, a yearlong campaign kicked off to recognize the nation’s Black CPAs and encourage greater progress in diversity, inclusion, and equity in the CPA profession.