| | AccuFund Accounting Suite | Araize Fast Fund | Blackbaud | Cougar Mountain | CYMA NFP | Frey & Co BUCS Budgetary | FUND E-Z Fund Control System | GMS Accounting Software | Kintera Fundware | QuickBooks: Premier | Serenic Navigator Nonprofit Edition 2006 | Traverse NFP |
| | Accufund, Inc.
400 Hillside Avenue
Needham, MA 02494
www.accufund.com
877-872-2228, ext. 215 | Araize, Inc.
130 Iowa Lane
#102
Cary, NC 27511
www.araize.com
800-745-4037 | Blackbaud, Inc.
2000 Daniel Island Dr.
Charleston, SC 29492
solutions@blackbaud.com www.blackbaud.com
800-443-9441 | Cougar Mountain Software
7180 Potomac Dr.
Boise, ID 83704
www.cougarmtn.com
800-388-3038 | CYMA Systems, Inc.
2330 W. University Dr., Suite 4
Tempe, AZ 85281
www.cyma.com
800-292-2962 | D. R. Frey & Co.
40 No. Grand Ave.,
Suite 303
Fort Thomas, KY 41075 www.drfrey.com
800-659-3739 in US 859-441-6566 outside US | Fund E-Z
106 Corporate Park Dr.
Suite 115
White Plains, NY 10604
www.fundez.com
877-696-0900 | GMS
10559 Metropolitan Ave.
Kensington, MD 20895
www.gmsactg.com
gms@gmsactg.com
800-933-3501 | Kintera, Inc.
9605 Scranton Road,
Suite 240
San Diego, CA 92121 www.kintera.com/fundware
866-Kintera (546-8372) | Intuit
2700 Coast Ave.
Mountain View, CA 94043
www.quickbooks.com
888-729-1996 | Serenic Corp.
7175 W. Jefferson Ave.
Suite 2500
Lakewood, CO 80235
www.serenic.com
877-737-3642 | Open Systems, Inc.
4301 Dean Lakes Blvd.
Shakopee, MN 55379
www.osas.com
info@osas.com
800-328-2276 |
| General Controls | | | | | | | | | | | | |
| Can controls be set at field-level security | No | No | No | No | No | Some | Some | No | Some | No | Yes | Some |
| Can controls be set at form-level security | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes, with purchase of security supplements | Yes | Some | Yes | No |
| Fund Accounting | | | | | | | | | | | | |
| Will system automatically record “due to/due from” transfers for spreads among different funds | Yes, better than others | Yes | Yes | Yes, configurable menu item | Yes | No | Yes | No | Yes | No | At user option | Yes, but each fund must be set up as a separate company. Company says next release will fix that |
| Strong budgetary controls | Some: alerts when over budget; can set warnings/controls | Provides no warning when going over budget in A/P, cash disbursements or general ledger | Yes, at user option | No; budget exists but only edit report can alert on items over budget | Yes, at user option | Yes, but clumsy | Yes, but clumsy | Only when purchase order is over budget | Yes, with strong interface to/from Excel | No | At user option | Some, warning when going over budget |
| Can it handle encumbrance accounting | Yes | No | Yes | Yes | Yes | Yes | Yes | No | Yes | No | Yes | No |
| Voucher system for payables | Yes, with Requistion module | No | Yes, with separate install of eRequisitions | Yes, although it’s not called a voucher | Yes, although it’s not called a voucher | Yes, although it’s not called a voucher | No | Yes | Yes | Yes | Yes, although it’s not called a voucher | No |
| Can handle pledge/fundraising | Only A/R | Yes, with purchase of separate module | Yes, with purchase of separate module | Only A/R | Yes, with custom field setup | Only A/R | Yes | Only A/R | Only A/R and grants | Yes | Yes, with purchase of separate module | Only A/R |
| General Accounting | | | | | | | | | | | | |
| General Journal posts to sub-ledgers and G/L | Only to G/L | Only to G/L | Only to G/L | Only to G/L | Only to G/L | Yes to A/P and G/L | Only to G/L | Only to G/L | Only to G/L | Yes | Yes | Only to G/L |
| Allows for multiple periods open at same time | Yes, no limit | Yes, up to 24 months | Yes, no limit | Yes, up to 3 years | Yes, but only one period open at a time. | Yes, up to 2 years | Yes, no limit | Yes, no limit | Yes, no limit | Yes, no limit | Yes, no limit | Yes, no limit |
| Closing required before posting in noncurrent period | No | No | No | No | No | Yes, but not for current year | No | No | At user option | No | No | No |
| Is posting real-time or batch or user option | Real-time | Real-time | Batch | Only batch, but it can be single or multi-entry | Batch | Both | Real time | Batch approximates real time at user option | Both | Real time | User option | Batch |
| Ease of use | | | | | | | | | | | | |
| Easy to use | Yes | Yes | Yes | Yes | Yes | Yes | Yes, better than others | Yes | Somewhat | Yes | Moderately easy | Yes |
| Interface GUI or text based | GUI | GUI | GUI | GUI | GUI | GUI | GUI | GUI | Mostly text-based | GUI | GUI | GUI |
| Are screens accounting intuitive | Yes | Somewhat | Yes | Yes | Yes | Somewhat | Yes | Yes | Somewhat | OK | Yes | Yes |
| Remote desk help | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Automatic allocations possible | Yes, with separate module | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes |
| Can a check be cut to customer without setting up as a new vendor | Yes, one setup for organizations with check box for vendor, customer, donor, member, employee | Yes | Yes | No, but has option to accept credit card payment so can process customer credit via credit card | Somewhat: must use one-time vendor payment process | No | No, but option to accept credit card payment so can process customer credit via credit card | No | No | Yes | No, but option to accept credit card payment so can process customer credit via credit card | No, but option to accept credit card payment so can process customer credit via credit card |
| Is fixed asset and addition/depreciation easy | Addition is easy; depreciation is tricky | N/A | Yes | N/A | Fixed assets provided by third-party vendor | Additions yes; depreciation is tricky. Company says it will be improved in next release | N/A | Yes | Yes | N/A | Somewhat | Yes |
| Reports included with software | | | | | | | | | | | | |
| Fund-based statements | | | | | | | | | | | | |
| Stmnt. of revenues, expenses & changes in fund net assets | Yes | Yes | Yes | No | No | Yes | No | Reports done via worksheet | No | No | No | No |
| Statement of cash flows-proprietary funds | Yes | Yes | No | No | Reports done via worksheet | Yes | Yes | Reports done via worksheet | No | Yes | No | No |
| FASB No. 117 | | | | | | | | | | | | |
| Consolidated statement of financial position | Yes | Yes, but called balance sheet | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | No | Yes |
| Consolidated stmnt. of activities and changes in net assets | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | Yes |
| Consolidated statement of functional expenses | No | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes, but not by this name | Yes | No | Yes |
| Consolidated statement of cash flows | No | Yes | Yes | Yes | Reports done via worksheet | Yes | Yes | No | Yes | Yes | No | Yes |
| Financial position includes total assets, total liabilities, unrestricted net assets, temp. restricted net assets, permanently restricted net assets and total net assets | N/A | Yes | Yes | Yes | Yes | Yes | No | Can with user request | Yes, but not by this name | No | No | Yes |
| Statement of activities includes change in unrestricted net assets, change in temporarily restricted net assets and change in permanently restricted net assets | N/A | N/A | Yes | Yes | Yes | No | Yes | Can with user request | Yes | No | No | Yes |
| True statement of cash flows | Format is, but amounts are not | Format is, but amounts are not | Format is, but amounts are not | Format is, but amounts are not | No | Almost, format is direct method; some amounts are accurate. | Format is, but amounts are not | No | Format is, but amounts are not | Format is, but amounts are not | N/A | Format is, but amounts are not |
| Other | | | | | | | | | | | | |
| What works really well | Due to/due from; account information; GUI; organization setup; printer options | Nice drill down; clean, simple, easy-to-use interface | Dashboard, user preferences, query feature, easy export into Excel, G/L processing | Interactive help for required steps; setup for modules/users is very easy; quick response to support issues, arranging demos | eDesk, drill down | Budget controls, statement of cash flows, cash accounting, drill down, integration of FA, A/P and GJ | Data access component, speed buttons | User interface is extremely easy to use; allocations | Fixed assets; reporting tool | Integration of GJ, GL, AP, AR; drill down; exporting | Integration of GJ, GL, AP, AR; XBRL ready | Fixed assets, software intuitive and easy to use |
| What works poorly | Default depreciation methods limited | Budget controls, lacked fixed assets | Reinstall of software after initial installation was very difficult. | Budget controls | Nothing | Terminology a bit odd, depreciation a bit tricky | No fixed assets | Built-in standard reports for FASB/GASB reporting | Inconsistent user interface | Fund accounting | Report generation is not intuitive and requires training to use | Budget controls |
| Special notes | Excellent reporting for the manager and easy to use for the staff; reports can be written to suit client’s needs | Support provided by VARs. Includes accounting, fundraising and payroll. | Project, grant and endowment management module offers extra level of tracking without increasing the number of accounts in system. | For entities with a retail component; easy to expand into point-of-sale or sales order environments. | Software provides essential accounting functionality usually only found in more expensive packages. Includes FASB 117 reporting, grant tracking, fund maintenance and balancing. | Very strong budget controls that can be customized; makes software well-suited for both government and nonprofits. | One of the easiest full- featured software packages; solid controls and exporting features that rival more expensive products. | Designed for NPOs; offers both Access and SQL formats; standard modules plus budgeting, cost allocation, fixed assets and direct deposit. | Provides multiple features to enhance users’ control of budgetary expenditures. | Fixed asset accounting provided by VARs/ QuickBooks Enterprise Solutions: Nonprofit Edition 6.0 has fixed assets and more controls | Reports are always built for each customer as part of new client setup at no additional charge. | Because source code is included, integration to other software packages and modifications is simple. |
| Primary market | Grant-funded nonprofits and municipal government | Small to medium-size organizations | Nonprofit organizations that require a proven fund accounting solution. | Small to medium-size organizations such as churches, municipalities and charitable organizations. | Mid-size entities | Government, nonprofit and utility operations | Small to medium-size nonprofit entities | Mid-size nonprofits | Mid-size nonprofits | Small nonprofits that prepare IRS Form 990 and present reports to a board. | Mid-size to large organizations | Entities with annual revenues from $1 million to $10 million |
