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Print With Or Without Track Changes Comments

BY STANLEY ZAROWIN

Please note: This item is from our archives and was published in 2006. It is provided for historical reference. The content may be out of date and links may no longer function.

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Key to Instructions
To help readers follow the instructions in this article, we used two different typefaces:

Boldface type is used to identify the names of icons, agendas and URLs.

Sans serif type shows the names of files and the names of commands and instructions that users should type into the computer.

Unlike some of your readers, I like Word’s Track Changes feature because it provides an easy way to edit and add comments to a document. However, I am having trouble printing documents with comments. How do I get the choice of whether to print with or without comments?

When you’re ready to print, either click on File , Print or use the Ctrl+P shortcut to evoke the Print screen. If your document contains comments and/or edits, the default Print what command usually is Document showing markup, which means it will print with comments. I say usually because Microsoft Office being what it is, the default command is sometimes unpredictable, so just be careful what you select from the drop-down menu.

In general, if the document was prepared without Track Changes or they already have been cleared, the usual default is Document .