Create A Multiple-Signatures Option In Outlook

If you’ve had trouble creating the multiple-signature option in Outlook (March 2004, page 75), it’s not your fault—a paragraph was accidentally dropped from that column.

Here’s how to achieve that option: In Outlook’s Mail tab, click on Tools , Options and the Mail Format tab. Click on Signatures at the bottom of the screen, producing this:

Then click on New and follow the screen instructions.

As you’ll see, you can create multiple signatures—from nicknames to a formal signature with your professional affiliation. You also can establish different default signatures for original e-mails you send and for replies or messages you forward. And by right-clicking on your automated signature that appears at the bottom of your outgoing e-mail screen, you have the option of using any of the signatures you composed. For example, my default signature is Stanley Zarowin, but by right-clicking on my name I can change it to any of my other options (see screenshot at right).

If you want your signature to appear in any font other than the style of your e-mail text, you must prepare for that by commanding Outlook ( Tools , Options , Mail Format tab) to Compose in this message format: Rich Text (see screenshot below).