Let Outlook Send Your Contact Data


Q. I need to send my partner the names, postal addresses, e-mail addresses and phone numbers of many clients. Since all of the information is in my Outlook Contacts file, is there an easy way to send her the data? I’d hate to have to type them.

A. There’s no need to retype the data. With a few keystrokes, Contacts can forward everything to your partner.

Here’s how to do it: Go to your Contacts folder and highlight all the contacts you want to send to your partner by holding down the Ctrl key and left-clicking on each in turn. When done, click on Forward (shortcut: Ctrl+F).

That will open a new e-mail message with each contact added as an attachment. Address the e-mail to your partner and click on Send .

When your partner receives your e-mail, all she has to do is drag the attachment onto either the Contacts icon in the Outlook Shortcuts bar or directly onto the Contacts folder in the folder list.

RESOURCES

Keeping you informed and prepared amid the coronavirus crisis

We’re gathering the latest news stories along with relevant columns, tips, podcasts, and videos on this page, along with curated items from our archives to help with uncertainty and disruption.

SPONSORED

Building process maps: Template and instructions

Documenting your financial close process and finding opportunities for automation are more important than ever. Our customizable slide deck has instructions, a risk assessment questionnaire, and bonus checklists that will help you map out your process.