Getting To Your Favorites Quickly

Q. I have to switch between several different folders (subdirectories) during the day because I keep client files in separate folders. I can use the mouse and the Favorites function to get to each one, but I have so many, that’s not convenient. Do you know of a better way?

A. Sure do. Just click on File, Open (shortcut: Ctrl+O). You’ll notice on the bottom of the screen that a box for File name appears. Click on the arrow to the right and the screen will display a list of your most recently opened folders. To add a file path, just type it in and hit Enter for each one; it will be there the next time you activate it.

Of course, if all you want is fast access to a file (not a path), you also can click on File in the toolbar, and at the bottom of the screen your most recently opened files will appear. That list has only the last nine files and you must have opened each file at least once.

If File on the toolbar fails to bring up this list, it means you haven’t set Word to that default. That’s easy to correct. Go to T ools, Options, General . Place a check in the Recently used file list box. You can adjust the function to display from 0 to 9 files.

You can change the Word default to display the last nine files you opened.