Microsoft Outlook: Two Outlook quick tips

By J. Carlton Collins, CPA

Paste to forward. To forward information slightly more quickly (e.g., when sending hotel or airline reservations to a colleague), copy the hotel or airline reservation from the reservation confirmation webpage, toggle to Outlook, and then press Ctrl+V to automatically create a new email containing that copied information, as suggested in the screenshots below.

techqa3

Drag to save. To save an email as a file, with the email message open you can select File, Save As and then save the message as text, Outlook Message, Outlook Template, Unicode, HTML, or .mht file. However, it is faster to save emails as files simply by dragging them to your Desktop or Explorer window. This action automatically saves the email using the Outlook message format, with the email subject as the file name. 


About the author

J. Carlton Collins (carlton@ asaresearch.com) is a technology consultant, a CPE instructor, and a JofA contributing editor. Note: Instructions for Microsoft Office in “Technology Q&A” refer to the 2013, 2010, and 2007 versions, unless otherwise specified.

Submit a question

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech@aicpa.org. We regret being unable to individually answer all submitted questions.

SPONSORED REPORT

Keeping client information safe in an age of scams and security threats

A look at the Dirty Dozen tax scams and ways to protect taxpayer information.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: IRS enforcement, a hot job, and audit value

The IRS’s 2016 Data Book, a “hot job” of particular interest at this time of year, and insight into how executive and audit committees view the insights from financial statement audits received attention recently. See how much you know with this short quiz.