jones_ex


 

 

AccuFund Accounting Suite

Araize Fast Fund

Blackbaud

Cougar Mountain

CYMA NFP

Frey & Co BUCS Budgetary

FUND E-Z Fund Control System

GMS Accounting Software

Kintera Fundware

QuickBooks: Premier

Serenic Navigator Nonprofit Edition 2006

Traverse NFP

 

Accufund, Inc.
400 Hillside Avenue
Needham, MA 02494
www.accufund.com
877-872-2228, ext. 215

Araize, Inc.
130 Iowa Lane
#102
Cary, NC 27511
www.araize.com
800-745-4037

Blackbaud, Inc.
2000 Daniel Island Dr.
Charleston, SC 29492
solutions@blackbaud.com www.blackbaud.com
800-443-9441

Cougar Mountain Software
7180 Potomac Dr.
Boise, ID 83704
www.cougarmtn.com
800-388-3038

CYMA Systems, Inc.
2330 W. University Dr., Suite 4
Tempe, AZ 85281
www.cyma.com
800-292-2962

D. R. Frey & Co.
40 No. Grand Ave.,
Suite 303
Fort Thomas, KY 41075 www.drfrey.com
800-659-3739 in US 859-441-6566 outside US

Fund E-Z
106 Corporate Park Dr.
Suite 115
White Plains, NY 10604
www.fundez.com
877-696-0900

GMS
10559 Metropolitan Ave.
Kensington, MD 20895
www.gmsactg.com
gms@gmsactg.com
800-933-3501

Kintera, Inc.
9605 Scranton Road,
Suite 240
San Diego, CA 92121 www.kintera.com/fundware
866-Kintera (546-8372)

Intuit
2700 Coast Ave.
Mountain View, CA 94043
www.quickbooks.com
888-729-1996

Serenic Corp.
7175 W. Jefferson Ave.
Suite 2500
Lakewood, CO 80235
www.serenic.com
877-737-3642

Open Systems, Inc.
4301 Dean Lakes Blvd.
Shakopee, MN 55379
www.osas.com
info@osas.com
800-328-2276

General Controls

 

 

 

 

 

 

 

 

 

 

 

 

Can controls be set at field-level security

No

No

No

No

No

Some

Some

No

Some

No

Yes

Some

Can controls be set at form-level security

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes, with purchase of security supplements

Yes

Some

Yes

No

Fund Accounting

 

 

 

 

 

 

 

 

 

 

 

 

Will system automatically record “due to/due from” transfers for spreads among different funds

Yes, better than others

Yes

Yes

Yes, configurable menu item

Yes

No

Yes

No

Yes

No

At user option

Yes, but each fund must be set up as a separate company. Company says next release will fix that

Strong budgetary controls

Some: alerts when over budget; can set warnings/controls

Provides no warning when going over budget in A/P, cash disbursements or general ledger

Yes, at user option

No; budget exists but only edit report can alert on items over budget

Yes, at user option

Yes, but clumsy

Yes, but clumsy

Only when purchase order is over budget

Yes, with strong interface to/from Excel

No

At user option

Some, warning when going over budget

Can it handle encumbrance accounting

Yes

No

Yes

Yes

Yes

Yes

Yes

No

Yes

No

Yes

No

Voucher system for payables

Yes, with Requistion module

No

Yes, with separate install of eRequisitions

Yes, although it’s not called a voucher

Yes, although it’s not called a voucher

Yes, although it’s not called a voucher

No

Yes

Yes

Yes

Yes, although it’s not called a voucher

No

Can handle pledge/fundraising

Only A/R

Yes, with purchase of separate module

Yes, with purchase of separate module

Only A/R

Yes, with custom field setup

Only A/R

Yes

Only A/R

Only A/R and grants

Yes

Yes, with purchase of separate module

Only A/R

General Accounting

 

 

 

 

 

 

 

 

 

 

 

 

General Journal posts to sub-ledgers and G/L

Only to G/L

Only to G/L

Only to G/L

Only to G/L

Only to G/L

Yes to A/P and G/L

Only to G/L

Only to G/L

Only to G/L

Yes

Yes

Only to G/L

Allows for multiple periods open at same time

Yes, no limit

Yes, up to 24 months

Yes, no limit

Yes, up to 3 years

Yes, but only one period open at a time.

Yes, up to 2 years

Yes, no limit

Yes, no limit

Yes, no limit

Yes, no limit

Yes, no limit

Yes, no limit

Closing required before posting in noncurrent period

No

No

No

No

No

Yes, but not for current year

No

No

At user option

No

No

No

Is posting real-time or batch or user option

Real-time

Real-time

Batch

Only batch, but it can be single or multi-entry

Batch

Both

Real time

Batch approximates real time at user option

Both

Real time

User option

Batch

Ease of use

 

 

 

 

 

 

 

 

 

 

 

 

Easy to use

Yes

Yes

Yes

Yes

Yes

Yes

Yes, better than others

Yes

Somewhat

Yes

Moderately easy

Yes

Interface GUI or text based

GUI

GUI

GUI

GUI

GUI

GUI

GUI

GUI

Mostly text-based

GUI

GUI

GUI

Are screens accounting intuitive

Yes

Somewhat

Yes

Yes

Yes

Somewhat

Yes

Yes

Somewhat

OK

Yes

Yes

Remote desk help

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Automatic allocations possible

Yes, with separate module

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Can a check be cut to customer without setting up as a new vendor

Yes, one setup for organizations with check box for vendor, customer, donor, member, employee

Yes

Yes

No, but has option to accept credit card payment so can process customer credit via credit card

Somewhat: must use one-time vendor payment process

No

No, but option to accept credit card payment so can process customer credit via credit card

No

No

Yes

No, but option to accept credit card payment so can process customer credit via credit card

No, but option to accept credit card payment so can process customer credit via credit card

Is fixed asset and addition/depreciation easy

Addition is easy; depreciation is tricky

N/A

Yes

N/A

Fixed assets provided by third-party vendor

Additions yes; depreciation is tricky. Company says it will be improved in next release

N/A

Yes

Yes

N/A

Somewhat

Yes

Reports included with software

 

 

 

 

 

 

 

 

 

 

 

 

Fund-based statements

 

 

 

 

 

 

 

 

 

 

 

 

Stmnt. of revenues, expenses & changes in fund net assets

Yes

Yes

Yes

No

No

Yes

No

Reports done via worksheet

No

No

No

No

Statement of cash flows-proprietary funds

Yes

Yes

No

No

Reports done via worksheet

Yes

Yes

Reports done via worksheet

No

Yes

No

No

FASB No. 117

 

 

 

 

 

 

 

 

 

 

 

 

Consolidated statement of financial position

Yes

Yes, but called balance sheet

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

No

Yes

Consolidated stmnt. of activities and changes in net assets

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Yes

Consolidated statement of functional expenses

No

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes, but not by this name

Yes

No

Yes

Consolidated statement of cash flows

No

Yes

Yes

Yes

Reports done via worksheet

Yes

Yes

No

Yes

Yes

No

Yes

Financial position includes total assets, total liabilities, unrestricted net assets, temp. restricted net assets, permanently restricted net assets and total net assets

N/A

Yes

Yes

Yes

Yes

Yes

No

Can with user request

Yes, but not by this name

No

No

Yes

Statement of activities includes change in unrestricted net assets, change in temporarily restricted net assets and change in permanently restricted net assets

N/A

N/A

Yes

Yes

Yes

No

Yes

Can with user request

Yes

No

No

Yes

True statement of cash flows

Format is, but amounts are not

Format is, but amounts are not

Format is, but amounts are not

Format is, but amounts are not

No

Almost, format is direct method; some amounts are accurate.

Format is, but amounts are not

No

Format is, but amounts are not

Format is, but amounts are not

N/A

Format is, but amounts are not

Other

 

 

 

 

 

 

 

 

 

 

 

 

What works really well

Due to/due from; account information; GUI; organization setup; printer options

Nice drill down; clean, simple, easy-to-use interface

Dashboard, user preferences, query feature, easy export into Excel, G/L processing

Interactive help for required steps; setup for modules/users is very easy; quick response to support issues, arranging demos

eDesk, drill down

Budget controls, statement of cash flows, cash accounting, drill down, integration of FA, A/P and GJ

Data access component, speed buttons

User interface is extremely easy to use; allocations

Fixed assets; reporting tool

Integration of GJ, GL, AP, AR; drill down; exporting

Integration of GJ, GL, AP, AR; XBRL ready

Fixed assets, software intuitive and easy to use

What works poorly

Default depreciation methods limited

Budget controls, lacked fixed assets

Reinstall of software after initial installation was very difficult.

Budget controls

Nothing

Terminology a bit odd, depreciation a bit tricky

No fixed assets

Built-in standard reports for FASB/GASB reporting

Inconsistent user interface

Fund accounting

Report generation is not intuitive and requires training to use

Budget controls

Special notes

Excellent reporting for the manager and easy to use for the staff; reports can be written to suit client’s needs

Support provided by VARs. Includes accounting, fundraising and payroll.

Project, grant and endowment management module offers extra level of tracking without increasing the number of accounts in system.

For entities with a retail component; easy to expand into point-of-sale or sales order environments.

Software provides essential accounting functionality usually only found in more expensive packages. Includes FASB 117 reporting, grant tracking, fund maintenance and balancing.

Very strong budget controls that can be customized; makes software well-suited for both government and nonprofits.

One of the easiest full- featured software packages; solid controls and exporting features that rival more expensive products.

Designed for NPOs; offers both Access and SQL formats; standard modules plus budgeting, cost allocation, fixed assets and direct deposit.

Provides multiple features to enhance users’ control of budgetary expenditures.

Fixed asset accounting provided by VARs/ QuickBooks Enterprise Solutions: Nonprofit Edition 6.0 has fixed assets and more controls

Reports are always built for each customer as part of new client setup at no additional charge.

Because source code is included, integration to other software packages and modifications is simple.

Primary market

Grant-funded nonprofits and municipal government

Small to medium-size organizations

Nonprofit organizations that require a proven fund accounting solution.

Small to medium-size organizations such as churches, municipalities and charitable organizations.

Mid-size entities

Government, nonprofit and utility operations

Small to medium-size nonprofit entities

Mid-size nonprofits

Mid-size nonprofits

Small nonprofits that prepare IRS Form 990 and present reports to a board.

Mid-size to large organizations

Entities with annual  revenues from $1 million to $10 million

SPONSORED REPORT

How to make the most of a negotiation

Negotiators are made, not born. In this sponsored report, we cover strategies and tactics to help you head into 2017 ready to take on business deals, salary discussions and more.

VIDEO

Will the Affordable Care Act be repealed?

The results of the 2016 presidential election are likely to have a big impact on federal tax policy in the coming years. Eddie Adkins, CPA, a partner in the Washington National Tax Office at Grant Thornton, discusses what parts of the ACA might survive the repeal of most of the law.

QUIZ

News quiz: Scam email plagues tax professionals—again

Even as the IRS reported on success in reducing tax return identity theft in the 2016 season, the Service also warned tax professionals about yet another email phishing scam. See how much you know about recent news with this short quiz.