PowerPoint trumps Word

By J. Carlton Collins, CPA

As an alternative to organizing your photos in Word, you could instead organize them using PowerPoint’s built-in Photo Album tool, as follows. In PowerPoint’s Insert tab, select Photo Album, New Photo Album.

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In the resulting Photo Album dialog box, click the File/Disk button, then navigate to and select the photos you want to appear in the album, and click Insert. Next, also in the Photo Album dialog box, select each photo one at a time to display it in the Preview box (by checking each photo’s corresponding box or, in PowerPoint 2010 and earlier, the picture’s name), and then use the icons located at the bottom of the Preview box to rotate the photo and adjust its contrast and/or brightness, as needed. From the Picture Layout dropdown menu, select an option such as 4 pictures (to indicate the number of photos displayed on each page), and then check the box labeled Captions below ALL pictures. From the Frame Shape dropdown menu, select an option such as Rounded Rectangle. From the Theme dropdown menu, select an option such as Integral. (All of these options are pictured below.)

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Click the Create button to complete the process. All photos will be automatically resized, labeled, and positioned on separate PowerPoint pages according to your specifications, as shown in the example below.

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From this point, you could produce the PowerPoint file as a PDF, printed catalogs, or even as an online presentation.

J. Carlton Collins (carlton@asaresearch.com) is a technology consultant, a CPE instructor, and a JofA contributing editor.

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