Microsoft Excel: Give me a break

By J. Carlton Collins, CPA

Q: I can’t figure out why the “Page break between groups” option in the attached Excel 2013 workbook doesn’t work; this page break functionality seems to work fine in all of my other workbooks, just not in this particular workbook. What have I done wrong?

techqa-6


A:
 I admit that this question stumped me at first (sometimes my brain has too many tabs open), but as is often the case, the trick was just knowing where to look. You have set up your Subtotal’s Page break between groups correctly; however, in Page Setup, you have set the Custom Scaling Option for the workbook to print a maximum of 40 pages tall (as pictured below), which overrides the Page break between groups settings.

To resolve this problem in your example, from the Page Layout tab, select File, Page Setup, and under the Scaling section change the tall option from 40 to blank; thereafter, your subtotaled report will break to a new page after every subtotal.

techqa-7

About the author

J. Carlton Collins (carlton@asaresearch.com) is a technology consultant, a CPE instructor, and a JofA contributing editor.

Note: Instructions for Microsoft Office in “Technology Q&A” refer to the 2013, 2010, and 2007 versions, unless otherwise specified.

Submit a question

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech@aicpa.org. We regret being unable to individually answer all submitted questions.

SPONSORED REPORT

2018 financial reporting survey: Challenges and trends

Learn the top reporting challenges that emerged in a survey of more than 800 finance, accounting, and compliance professionals across the world, and compare them with your organization's obstacles.

PODCAST

How the skill set for today’s CFO is changing

Scott Simmons, a search expert for large-company CFOs, gives advice for the next generation of finance leaders and more, including which universities are regularly producing future CEOs and CFOs.