10 Excel shortcuts

BY J. CARLTON COLLINS

1. The SUM function. Pressing Alt+= in the cell below a column of numbers inserts the SUM function and highlights that column of numbers.

2. Select a range of data. Pressing Ctrl+A inside a range of data selects the data range.

3. Select an entire worksheet. Pressing Ctrl+A outside a range of data selects the entire worksheet.

4. Select a column. Pressing Ctrl+Spacebar selects the entire column where your cursor is located.

5. Select a row. Pressing Shift+Spacebar selects the entire row where your cursor is located.

6. Go to cell A1. Pressing Ctrl+Home moves the cursor to cell A1 (unless you have your Transition navigation keys turned on, in which case pressing the Home key accomplishes this task).

7. Go to the end. Pressing Ctrl+End moves your cursor to the bottom-right corner of the active range. (The active range can be defined as that range from cell A1 to the intersection of the bottommost row and rightmost column in which you have entered data, even if you have since deleted that data.)

8. Hide a column. Pressing Ctrl+0 (zero) hides the current column, or columns if you have more than one column selected. This shortcut even works when you use the Ctrl key to select multiple columns that are not adjacent to one another.

9. Insert the date. Pressing Ctrl+Semicolon inserts the current date.

10. Insert the time. Pressing Ctrl+Shift+Semicolon inserts the current time.

J. Carlton Collins ( carlton@asaresearch.com ) is a technology consultant, CPE instructor, and a JofA contributing editor.

Submit a question
Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech@aicpa.org. We regret being unable to individually answer all submitted questions.

SPONSORED REPORT

2019 State of Financial Reporting Survey

We surveyed nearly 600 finance and accounting professionals on their month-end close and reporting processes. See the results.

VIDEO

What RPA is and how it works

Robotic process automation is like an Excel macro that can work on multiple applications, says Danielle Supkis Cheek, CPA. RPA can complete routine, repetitive tasks such as data entry, freeing up employee time from lower-level chores.