Footers take a step backward

BY J. CARLTON COLLINS

Q: To avoid losing documents in the digital universe, we like to insert the document file name and path into the document’s footer. I can still do that with Excel, but I cannot figure out how to do it with Word now that I have upgraded to the 2010 version, and Word’s help section/index doesn’t seem to provide a workable solution. Any suggestions?

A: Inserting the document’s path and file name was a relatively easy task in Word 2003; unfortunately, duplicating this function in Word 2010 is a little more difficult. Word 2010 does offer a solution for inserting the file name and path into the footer (or header) as follows:

1. Double-click the footer (or header) area to make the footer (or header) area active;

2. On the Header & Footer Tools tab, select Quick Parts (from the Insert group);

3. Select Field to display the Field dialog box (shown below);

4. Next select FileName from the Field names list box;

5. Check the check box labeled Add path to filename under Field options (on the right side of the dialog box);

6. Click OK.

If the file name or path changes, the file name and path displayed in the footer (or header) are updated automatically when you Print (or preview) the document; or if you prefer, you can update the file name and path in the footer (or header) manually by right-clicking on the file name and path and selecting Update Field from the popup menu.

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