Widen the Search Net When Hunting for an Old E-Mail

BY STANLEY ZAROWIN

Q: I was searching frantically for an e-mail I received some weeks ago, and it never showed up in my search. I was about to give up when I decided to check my Deleted Items folder. And, sure enough, there it was. Why didn’t my search locate it there?

 

A: I would guess you’re running Outlook 2007. And if you take a second look at the box where you started the search, my guess is that it resembles the screenshot below, which indicates the hunt was limited to your Inbox—and it never bothered to check your Deleted Items folder, or any of your other folders for that matter. To save searching time, Outlook 2007 defaults to searching just the Inbox, but I’ll show you how to get it to cast a wider search net.

 

To set the default to extend future searches, click on Tools, Options, Preferences and Search Options. Then, under Deleted Items, place a check next to Include messages from the Deleted Items folder in each data file when searching in All Items. And under Instant Search Pane, click All folders (see screenshot below).

 

More from the JofA:

 

 Find us on Facebook      Follow us on Twitter

 

SPONSORED REPORT

2018 financial reporting survey: Challenges and trends

Learn the top reporting challenges that emerged in a survey of more than 800 finance, accounting, and compliance professionals across the world, and compare them with your organization's obstacles.

PODCAST

How the skill set for today’s CFO is changing

Scott Simmons, a search expert for large-company CFOs, gives advice for the next generation of finance leaders and more, including which universities are regularly producing future CEOs and CFOs.