What, You Still Don't Know How to Transpose an Excel Table?

BY STANLEY ZAROWIN

Q: To make an Excel table fit better on a page when I print it, I frequently have to transpose it—that is, move all the data from, say, rows 1, 2 and 3 and put them into columns A, B and C. To do that I have to move each segment—one at a time. Is there a better way?

 

A: I’m surprised, and troubled, by how often I get this very basic question from readers. It would suggest that a portion of CPAs are handicapped by insufficient knowledge about one of their basic tools—Excel. I would urge those accountants to consider either turning to a basic how-to Excel book or taking a class—either at a local community college or any of the many professional skill-honing services in their area.

 

Now the solution to the transposing query: Highlight the ranges you want to transpose and copy (Ctrl+C) them. Then place your cursor in a clear area in your spreadsheet and rightclick and select Paste Special, which brings up this screen:

 

 

Then place a check in the box next to Transpose, click on OK, and the switch occurs (see screenshot below).

 

 

FEATURE

Maximizing the higher education tax credits

A counterintuitive strategy can save taxes by including otherwise excludable scholarships in gross income.

SPONSORED REPORT

Solving the lease accounting challenge

The challenges of the new lease accounting standard have been pervasive to say the least. In this free, independently-written report, you'll learn effective adoption strategies as well as resources for easing the transition to the new standard.