Shade Alternating Rows of a Spreadsheet

BY STANLEY ZAROWIN


How do you set up a worksheet with alternating colored rows like the traditional columnar pad design?

 There are many ways, but the easiest, for both Excel 2003 and 2007 is with a Conditional Formatting formula. Follow these steps:

In Excel 2003, position your cursor at A1 and press Ctrl+A to select all the cells on the worksheet. Or, if you just want a portion of the worksheet to be alternately colored, highlight your target range and go to the taskbar and select Format and Conditional Formatting and under Condition 1, press the down arrow and choose Formula Is and in the next box enter =MOD(ROW(),2) and click on Format and go to the Patterns tab and select your color and click on OK.

Bonus: If you subsequently add or delete columns within that range, the color pattern will automatically adjust to the size you select. And if you replace the word ROW in the formula with COLUMN, the color scheme will be installed for every other column instead of every other row.

In Excel 2007, follow the same basic procedure. On the Home ribbon, go to Conditional Formatting and New Rule.

Click on Use formula to determine which cells to format and enter the same formula as above (see screenshot below).

 

 

 

 

Then click on Format, the Fill tab and select a color.

SPONSORED REPORT

In focus: Payroll

Providing payroll services that comply with ever-changing regulations and meet evolving employee and employer demands is no easy task. Paychex's Tom Hammond discusses common payroll considerations for CPA firms.

PODCAST

A closer look at threats to CPA licensure

Legislation in states around the country could put CPA licensure in danger. This episode examines what practitioners need to know to help ensure the profession is protected.