Fast and Easy Format Changes

BY STANLEY ZAROWIN


I like to format my memos with a line space between paragraphs for easier reading. Is there a formula or a macro to do that in one easy step?

I have something better than a macro: Press Ctrl+A to highlight the entire document and then press Ctrl+0 (that’s a zero), and Word adds a single line space (that’s a 12-point line space) before each paragraph.

And while I’m on the subject of quick and easy Word format changes, consider some of these shortcuts:

If reviewers returned your memo with their own formats in some paragraphs (justified rather than flush left, for example), you can cancel them by holding down the Ctrl button while selecting the changed paragraphs and pressing Q.

If you want to return the paragraphs to the Normal style, press Ctrl+Shift+N.

To convert lowercase letters to uppercase, highlight the letters and press Shift+F3. Press it again to convert to lowercase and once again to convert to upper-lowercase title format (first letters of each word are uppercase, the rest are lowercase).

To convert to small caps, press Ctrl+Shift+K.

If a whole sentence or paragraph is underlined, spaces included, you can removed the underlines between the words by pressing Ctrl+Shift+W.

To return text to its original Normal format, press Ctrl+spacebar.

SPONSORED QUIZ

How well do you know small business?

There are over 30 million small businesses in the U.S., and many of them are optimistic in their outlook. Are you familiar with the obstacles and opportunities they are facing? Test your small business acumen with this quiz sponsored by Chase Ink®.

SPONSORED REPORT

In focus: Payroll

Providing payroll services that comply with ever-changing regulations and meet evolving employee and employer demands is no easy task. Paychex's Tom Hammond discusses common payroll considerations for CPA firms.