Shortcuts

BY STANLEY ZAROWIN

Excel: To easily add noncontiguous numbers, place your cursor in the cell you want the sum to appear, click on AutoSum (  ), and while you’re holding down the Ctrl key click on each of the cells you want to include. When finished, return to the cell where you want the sum to appear and press Enter. Note that Excel has “written” the formula in the Formula bar just below taskbar.

Word: To select…
…a single word: Double-click on the word.
…an entire paragraph: Triple-click anywhere inside the paragraph or double-click on the left margin.
…a sentence: Hold down Ctrl and click on the sentence.
…a line (from the left to right margin): Single-click on the left margin.
…an entire document: Triple-click on the left margin or press Ctrl+A.

 

STANLEY ZAROWIN, a former JofA senior editor, is now a contributing editor to the magazine. His e-mail address is zarowin@mindspring.com .

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to contributing editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy , 201 Plaza Three, Harborside Financial Center, Jersey City, NJ 07311-3881.

Because of the volume of mail, we regret we cannot individually answer submitted questions. However, if a reader’s question has broad interest, we will answer it in a Technology Q&A column.

On occasion you may find you cannot implement a function I describe in this column. More often than not it’s because not all functions work in every operating system or application. I try to test everything in the 2000 and XP editions of Windows and Office. It’s virtually impossible to test them in all editions and it’s equally difficult to find out which editions are incompatible with a function. I apologize for the inconvenience.

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