Shortcuts

BY STANLEY ZAROWIN

Excel: A quick way to move from one worksheet to another in a file with many worksheets: Press Ctrl+Page Up to move to the left or Page Down to move to the right.

Excel: If you want more than one line of text in a single cell, force a line return by pressing Alt+Enter.

Excel and Word: A fast way to copy formatting or styles to multiple parts of a document or worksheet: Click on the word or number whose formatting you want to duplicate, click twice on the Format Painter , which looks like a paintbrush, then just click on any numbers or text you want similarly formatted. But don’t forget to disengage it by pressing Esc or it will continue to reformat everything you click on. For a one-time copy, click once on the Format Painter .

Google: If you know only part of a URL, you can still find what you want by typing allinurl : and then the fragment in the search box. Typing allinurl : CPA , for example, will bring up the CPA exam website, www.cpa-exam.org , and all other web addresses that include “CPA.”

 

STANLEY ZAROWIN, a former JofA senior editor, is now a contributing editor to the magazine. His e-mail address is zarowin@mindspring.com .

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to contributing editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy , 201 Plaza Three, Harborside Financial Center, Jersey City, NJ 07311-3881.

Because of the volume of mail, we regret we cannot individually answer submitted questions. However, if a reader’s question has broad interest, we will answer it in a Technology Q&A column.

On occasion you may find you cannot implement a function I describe in this column. More often than not it’s because not all functions work in every operating system or application. I try to test everything in the 2000 and XP editions of Windows and Office. It’s virtually impossible to test them in all editions and it’s equally difficult to find out which editions are incompatible with a function. I apologize for the inconvenience.

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