The IRS provides a comprehensive program to correct disqualifying defects and ensure that plans remain tax-qualified. The Employee Plans Compliance Resolution System (EPCRS) contained in Revenue Procedure 2003-44 may be used to correct failures in qualified retirement plans, simplified employee pensions (SEPs), savings incentive match plans for employees (SIMPLE IRAs) and tax-sheltered annuities (403(b) plans). This article discusses the most common errors and the programs CPAs can use to help their clients and employers correct plan violations.
QUALIFICATION FAILURES
THREE PROGRAMS WITHIN A PROGRAM
Self-Correction Program. Under the SCP, the sponsor of a qualified plan may correct an insignificant operational failure at any time, even if the plan or plan sponsor is under IRS examination. To determine whether an operational failure is insignificant, the IRS considers whether other failures occurred during the period being examined, the percentage of plan assets and contributions involved, the number of years over which the failure occurred, the number of participants affected, the reason for the failure and whether correction was made within a reasonable time. In addition, the sponsor of a qualified plan that has received a favorable determination letter may correct a significant operational failure by the last day of the second plan year following the plan year in which the failure occurred. For example, Corporation 1 established a profit-sharing plan in 1984. In 2000, the allocations for 50 of the 250 participants were subject to certain legal limitations. During its examination of the plan for the 2000 plan year, the IRS discovered the contributions allocated to the accounts of three participants exceeded the maximum limitation. Corporation 1 had contributed $3.5 million to the plan, and the excess allocations totaled $4,550. Because of the small number of participants affected relative to the total and the small monetary amount relative to the total employer contribution, the failure was deemed insignificant and eligible for correction. Corporation 2 established a profit-sharing plan with a 401(k) feature and received a favorable determination letter. During 2000, its CPA discovered that, despite established practices and procedures, several employees who were eligible to participate for 1999 were accidentally excluded. Corporation 2 can make corrective contributions on behalf of the excluded employees during the 2001 plan year, crediting each corrective contribution with earnings at a rate appropriate for the plan from the date the corrective contribution should have been made to the date of correction. Voluntary Correction Program with Service Approval. The VCP enables the sponsor of a qualified plan, at any time prior to an IRS audit, to voluntarily disclose qualification failures it has discovered to the IRS, pay a limited fee and receive approval for correction. In return the IRS issues a compliance statement that outlines the failures identified, the terms of correction and the time period within which the proposed corrections must be implemented. The IRS agrees not to disqualify the plan due to the failures if the conditions are satisfied.
The IRS provides a list of acceptable correction methods to be used with the correction programs but also may accept other reasonable and appropriate methods. Since VCP applications are made to the IRS for approval, in practice, the correction method can be tailored to the specific facts of the case and the needs of the client (for example, choosing the least costly correction method). Corporation 3, for example, maintained an 8-percent-of-compensation money purchase pension plan. The annual compensation limit for 1999 was $160,000. That year an employee received compensation of $220,000 and a pension contribution of $17,600 (8% x $220,000) rather than a contribution of $12,800 (8% x the $160,000 limit), resulting in an over-allocation of $4,800. Corporation 3 corrected the failure under the VCP by amending the plan to increase the 1999 contribution percentage for all participants by three percentage points ($4,800 $160,000), from 8% to 11%. Another acceptable and less costly correction method would have been to reduce the employee’s account balance by $4,800 (adjusted for earnings) and credit that amount to an unallocated account to be used to reduce future employer contributions. Correction on Audit Program. If the IRS identifies a qualification failure on examination of a qualified plan, the Audit CAP is available if the plan sponsor corrects the failure, pays a sanction, satisfies any additional requirements and signs a closing agreement with the IRS. The sanction is a negotiated percentage of the maximum payment amount (MPA). According to IRS rules, sanctions will not be excessive and will bear a reasonable relationship to the nature, extent and severity of the failures. The MPA is a monetary amount approximately equal to the tax the IRS could collect by disqualifying the plan. Generally, it’s the sum of the tax on the trust, additional income tax resulting from the loss of employer deduction for plan contributions, any interest or penalties applicable to the plan sponsor’s tax return and additional income tax resulting from income inclusion for participants in the plan for the open taxable years. Corporation 4 established a profit-sharing plan in 1988 that was timely amended and received a favorable determination letter in 1996. A newly hired pension consultant discovered the compensation of four participants in 1996 and 1997 was incorrectly calculated and contributions exceeded the legal limitation. While preparing a request to the IRS under the EPCRS, the company received notice of an audit for the 1996 plan year. The operational failures were corrected by placing the excess contributions in a suspense account. The closing agreement’s sanction equaled $12,960 (20% of the plan’s $64,800 MPA).
BENEFITS OF THE EPCRS
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