Create A Multiple-Signatures Option In Outlook

BY STANLEY ZAROWIN

  

If you’ve had trouble creating the multiple-signature option in Outlook (March 2004, page 75), it’s not your fault—a paragraph was accidentally dropped from that column.

Here’s how to achieve that option: In Outlook’s Mail tab, click on Tools , Options and the Mail Format tab. Click on Signatures at the bottom of the screen, producing this:

Then click on New and follow the screen instructions.

As you’ll see, you can create multiple signatures—from nicknames to a formal signature with your professional affiliation. You also can establish different default signatures for original e-mails you send and for replies or messages you forward. And by right-clicking on your automated signature that appears at the bottom of your outgoing e-mail screen, you have the option of using any of the signatures you composed. For example, my default signature is Stanley Zarowin, but by right-clicking on my name I can change it to any of my other options (see screenshot at right).

If you want your signature to appear in any font other than the style of your e-mail text, you must prepare for that by commanding Outlook ( Tools , Options , Mail Format tab) to Compose in this message format: Rich Text (see screenshot below).

 

SPONSORED VIDEO

How KPMG is innovating the audit

KPMG's global audit team is using cognitive technology and alliances with tech and university partners to drive audit innovation. See how.

SPONSORED REPORT

States look to unclaimed property for revenue

This free report outlines the escheat process, common types of AUP, how different states are handling it and how companies can plan for potential audits and liabilities.