Combine Data From Two Cells Into One


Key to Instructions
To help readers follow the instructions in this article, we use two different typefaces.
Boldface type identifies the names of icons, agendas, URLs and application commands.
Sans serif type indicates instructions and commands that users should type and file names.
Q. I need to combine the data from two cells and put them into a third cell. I’ve heard that it can be done, but I don’t know how. Can you help?

A. What you want to do, in technical terms, is concatenate the content of two cells into a third—a technique often used in consolidating data. The basic formula, where, for example, 56 is in cell B1 and 78 is in C1 and you want them combined as one number in D1, is

=concatenate(B1,C1)

The shorthand formula is

=B1&C1

If you want a space between the two numbers, use this formula—placing as many spaces as you wish between the quote marks:

=concatenate(B1,” “,C1)

And the shorthand version is

=B1&” “&C1

If you have a list of names, with first names in one column and last names in another column, and you want the two names of each person joined in one column with a space between them, use this formula:

=concatenate(B1,” “,C1)

But if you want the last name first, separated by a comma, use this formula:

=concatenate(B1”, “C1)

Or this shorthand formula:

=B1&”, “&C1

For more on this subject, see “ Make Excel a Little Smarter.

FEATURE

Tackling TCJA changes this tax season

Return preparers must be ready for how the Tax Cuts and Jobs Act has modified many common features of individual and business returns.

PODCAST

Why CPAs can’t wait on automation tools

What do accounting firms waiting on others to develop AI, automation, and data analytics tools have in common with a baseball fan sitting in a stadium filling with water at an exponential rate? The answer could determine your firm’s fate.