Tranforming ZIP Codes To Five Digits From Nine


Q. My company’s mailing list, which is in Excel, has thousands of names and addresses, and many of these contacts contain a nine-digit ZIP code. My manager wants to convert those with a nine-digit code to a five-digit code. Short of going through the list manually and cutting off those last four numbers, is there a fast and easy way to do that?

A. Yes, there is. Here are the steps:

If the ZIP codes are in column D, create a new column just to the right, in column E.

Enter this formula in E1: =Left(D3, 5) and then copy it into all the rest of the cells in column E.

vHighlight the entire column D and copy it (Ctrl+C) into the Clipboard .

n Go to the Edit menu and click on Paste Special and select the Values radio button and click on OK . Delete column D; by doing that, column E, with the now shortened codes, becomes column D.

SPONSORED WHITE PAPER

Preparing the statement of cash flows

This instructive white paper outlines common pitfalls in the preparation of the statement of cash flows, resources to minimize these risks, and four critical skills your staff will need as you approach necessary changes to the process.

RESOURCES

Keeping you informed and prepared amid the COVID-19 crisis

We’re gathering the latest news stories along with relevant columns, tips, podcasts, and videos on this page, along with curated items from our archives to help with uncertainty and disruption.