Tranforming ZIP Codes To Five Digits From Nine

Q. My company’s mailing list, which is in Excel, has thousands of names and addresses, and many of these contacts contain a nine-digit ZIP code. My manager wants to convert those with a nine-digit code to a five-digit code. Short of going through the list manually and cutting off those last four numbers, is there a fast and easy way to do that?

A. Yes, there is. Here are the steps:

If the ZIP codes are in column D, create a new column just to the right, in column E.

Enter this formula in E1: =Left(D3, 5) and then copy it into all the rest of the cells in column E.

vHighlight the entire column D and copy it (Ctrl+C) into the Clipboard .

n Go to the Edit menu and click on Paste Special and select the Values radio button and click on OK . Delete column D; by doing that, column E, with the now shortened codes, becomes column D.


How KPMG is innovating the audit

KPMG's global audit team is using cognitive technology and alliances with tech and university partners to drive audit innovation. See how.


States look to unclaimed property for revenue

This free report outlines the escheat process, common types of AUP, how different states are handling it and how companies can plan for potential audits and liabilities.