Tranforming ZIP Codes To Five Digits From Nine


Q. My company’s mailing list, which is in Excel, has thousands of names and addresses, and many of these contacts contain a nine-digit ZIP code. My manager wants to convert those with a nine-digit code to a five-digit code. Short of going through the list manually and cutting off those last four numbers, is there a fast and easy way to do that?

A. Yes, there is. Here are the steps:

If the ZIP codes are in column D, create a new column just to the right, in column E.

Enter this formula in E1: =Left(D3, 5) and then copy it into all the rest of the cells in column E.

vHighlight the entire column D and copy it (Ctrl+C) into the Clipboard .

n Go to the Edit menu and click on Paste Special and select the Values radio button and click on OK . Delete column D; by doing that, column E, with the now shortened codes, becomes column D.

PODCAST

What’s next for potential CPA licensure changes

A new model proposed by NASBA and the AICPA is designed with an eye on the future for newly licensed CPAs. The AICPA's Carl Mayes, CPA, provides background on the project and a look ahead to 2020.

VIDEO

What RPA is and how it works

Robotic process automation is like an Excel macro that can work on multiple applications, says Danielle Supkis Cheek, CPA. RPA can complete routine, repetitive tasks such as data entry, freeing up employee time from lower-level chores.