Tranforming ZIP Codes To Five Digits From Nine


Q. My company’s mailing list, which is in Excel, has thousands of names and addresses, and many of these contacts contain a nine-digit ZIP code. My manager wants to convert those with a nine-digit code to a five-digit code. Short of going through the list manually and cutting off those last four numbers, is there a fast and easy way to do that?

A. Yes, there is. Here are the steps:

If the ZIP codes are in column D, create a new column just to the right, in column E.

Enter this formula in E1: =Left(D3, 5) and then copy it into all the rest of the cells in column E.

vHighlight the entire column D and copy it (Ctrl+C) into the Clipboard .

n Go to the Edit menu and click on Paste Special and select the Values radio button and click on OK . Delete column D; by doing that, column E, with the now shortened codes, becomes column D.

SPONSORED REPORT

2018 financial reporting survey: Challenges and trends

Learn the top reporting challenges that emerged in a survey of more than 800 finance, accounting, and compliance professionals across the world, and compare them with your organization's obstacles.

PODCAST

How the skill set for today’s CFO is changing

Scott Simmons, a search expert for large-company CFOs, gives advice for the next generation of finance leaders and more, including which universities are regularly producing future CEOs and CFOs.