Faster Alternatives to Bookmark in Word


Q. When I’m working in a long Word document and have to jump back and forth between several locations I generally use the Bookmark function. But sometimes, because it requires several keystrokes, it’s not worth the effort. Is there any other way to bookmark places in a document without having to go through the rigmarole of creating a bookmark and then deleting it when I’m through with it?

A. Yes, there are at least two fast ways to do it. But bear with me while I describe the Bookmark function to readers who aren’t familiar with it.

The Bookmark icon is in the toolbar under Insert . If it’s not there, go to Tools, Customize and under the Commands tab, find Bookmark in the Insert category and drag it up to your toolbar.

Now if you want to bookmark a place in a document, engage it and enter a code. To demonstrate for the screenshot at left, I typed in my initials—sz. Then click on Add .

You can add many bookmarks, and as you see in the screen, Word will sort them by location or by alpha name. If you do not put a check next to Hidden bookmarks, Word will place a large gray “I” at the bookmarked location, like this one below.

The location marker will not print. To get rid of a bookmark, just click on Bookmark and then on Delete.

So, as you can see, it does take a few steps. But if all you want to do is bookmark two or three places, consider either of these methods:

Press Shift+F5 and Word will take you back to the last three places you’ve been.

Place your cursor on a scroll bar and then press the space bar. That will take you back to the last location you edited.

SPONSORED REPORT

2018 financial reporting survey: Challenges and trends

Learn the top reporting challenges that emerged in a survey of more than 800 finance, accounting, and compliance professionals across the world, and compare them with your organization's obstacles.

PODCAST

How the skill set for today’s CFO is changing

Scott Simmons, a search expert for large-company CFOs, gives advice for the next generation of finance leaders and more, including which universities are regularly producing future CEOs and CFOs.