Microsoft Word: Control your pasting with this alternate approach

By J. Carlton Collins, CPA

Q. When I copy text from the internet and paste it into a Word document (using Ctrl+C and Ctrl+V), sometimes the results are properly formatted, and other times the formatting is so arcane that it seems easier to simply retype the text. Why is that?

A. By default, Windows copies and pastes both text and formatting from one window to the next (from a browser window to a Word or Excel window, for example). In many cases your best copy-and-paste results are achieved by pasting the copied contents by hitting the Alt key and then the H, V, and T keys in succession. (This command produces the same result as pasting using the Home tab's Paste, Paste Special, Keep Text Only command, but it's quicker.) The result of this action is that the pasted content adopts the default format for the target location; for example, if you copy 9-point, red, Verdana font text from a browser and paste it into a Word document (using the Alt+H, V, T combination) with a default 12-point, black, Times New Roman font text, then the pasted results will automatically adopt and display the 12-point, black, Times New Roman font format.


About the author

J. Carlton Collins (carlton@asaresearch.com) is a technology consultant, a CPE instructor, and a JofA contributing editor.

Note: Instructions for Microsoft Office in “Technology Q&A” refer to the 2007 through 2016 versions, unless otherwise specified.

Submit a question

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech@aicpa.org. We regret being unable to individually answer all submitted questions.

SPONSORED REPORT

How to make the most of a negotiation

Negotiators are made, not born. In this sponsored report, we cover strategies and tactics to help you head into 2017 ready to take on business deals, salary discussions and more.

VIDEO

Will the Affordable Care Act be repealed?

The results of the 2016 presidential election are likely to have a big impact on federal tax policy in the coming years. Eddie Adkins, CPA, a partner in the Washington National Tax Office at Grant Thornton, discusses what parts of the ACA might survive the repeal of most of the law.

QUIZ

News quiz: Scam email plagues tax professionals—again

Even as the IRS reported on success in reducing tax return identity theft in the 2016 season, the Service also warned tax professionals about yet another email phishing scam. See how much you know about recent news with this short quiz.