Quick Way to Copy Comments to Multiple Excel Cells

BY STANLEY ZAROWIN

When I review a client’s numbers in an Excel spreadsheet, I frequently add comments in many of the cells, and many of the comments are the same—such as “Looks Good!” Is there any way I can copy them, in one fell swoop, so I don’t have to type the same message over and over?

Probably the easiest way in Excel 2003 and 2007 is to copy one cell that contains the message (Ctrl+C) and then, if the other cells are contiguous, highlight them; if they are not, hold down the Ctrl key and highlight each one. Then right-click, bringing up the Paste Special menu. Click on Comments and OK.

As you can see in the screenshot below, only the comments are copied—not the data in the cells.

Caution: Any comments placed earlier in the cell will be overwritten.

SPONSORED REPORT

Keeping client information safe in an age of scams and security threats

A look at the Dirty Dozen tax scams and ways to protect taxpayer information.

TAX PRACTICE CORNER

More R&D tax help

"Can I use the R&D credit?" PATH Act enhancements make the credit more attractive to a wider range of taxpayers.

QUIZ

Learn to choose between ‘who’ and ‘whom’

Writers can stumble over who and whom (or whoever and whomever). If you write for business, this quiz can help make your copy above reproach.