Put Some Zip in E-Mail Searches in Outlook

BY STANLEY ZAROWIN

Q: Is there some way to speed up e-mail searches in Outlook? I get tons of mail, and I just don’t always have the time, or the patience, to sort them. Any ideas for a handy tool?

 

A: Both Outlook 2003 and 2007 have very effective sorting tools. But when it comes to searching, the 2007 version is vastly superior. And the search tool built into Vista and the new Windows 7 is so good it may even lure you to upgrade. Let’s take a look at each of them.

 

In Outlook 2003 you can change the sort criteria by simply clicking on the column header you want to sort by, such as From, Received, or Subject. To reverse the order, click the column header again. The search feature in Outlook 2003, though, is slow and of limited use.

 

In Outlook 2007, sorting works the same way, but the search feature is much more sophisticated, and in Vista it’s even better. For example, if you click on the down arrow next to Search All Mail Items, you’re given more choices (see screenshot below).

 

 

If you click on the chevron in the upper-right corner of the screen, you can fine-tune the search even more (see screenshots below).

 

 

As you can see, it’s a tool that’s well worth investing time in to explore its functions.

 

SPONSORED REPORT

How to make the most of a negotiation

Negotiators are made, not born. In this sponsored report, we cover strategies and tactics to help you head into 2017 ready to take on business deals, salary discussions and more.

VIDEO

Will the Affordable Care Act be repealed?

The results of the 2016 presidential election are likely to have a big impact on federal tax policy in the coming years. Eddie Adkins, CPA, a partner in the Washington National Tax Office at Grant Thornton, discusses what parts of the ACA might survive the repeal of most of the law.

COLUMN

Deflecting clients’ requests for defense and indemnity

Client requests for defense and indemnity by the CPA firm are on the rise. Requests for such clauses are unnecessary and unfair, and, in some cases, are unenforceable.