Shortcuts

BY STANLEY ZAROWIN

For Excel

  • Ctrl+Shift+!—Applies the number format with two decimal places, thousands separator and minus sign ( - ) for negative values.
  • Ctrl+Shift+$—Applies the currency format with two decimal places (negative numbers in parentheses).
  • Ctrl+Shift+%—Applies the percentage format with no decimal places.
  • Ctrl+Shift+#—Applies the date format with the day, month and year.

 

For Word

  • When replacing text with new text, you don’t have to use the Delete key. Instead, select the old text, and as you start to type, the old text will vanish.
  • A quick way to toggle Print Preview: press Alt+Ctrl+I. Press it again (or Esc) to return to normal view.
  • If you type something and then change your mind, press Ctrl+Backspace to delete a word at a time. And if you get overzealous, press Ctrl+Z to bring it all back.

 

For Windows

  • Best time to defrag: right after a restart. This allows the operating system to clear out files in memory and lets the defrag tool focus on the hard disk data.

 

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QUIZ

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When professionals prepare written material for readers inside their organization or outside, they should make sure that no errors distract from the message they need to convey. Take this short quiz for practice in subject-verb agreement.