Why Can't They Read My Word 2007 Document?

BY STANLEY ZAROWIN

I recently switched to Vista and Word 2007 and, while I’m finally getting used to the new setup, I am having a serious intermittent problem. Here’s the thing: Sometimes when I send a memo to a client who uses Word 2003, I’m careful to configure the file in the older .doc format rather than Word 2007’s .docx. So I’m doing the right thing, right? But despite that, sometimes the client tells me he can’t read the memo. Hey, what’s up?

Yes, you’re doing the right thing, but there have been reports that sometimes the .doc files generated by Word 2007 in Vista cannot be read by an XP computer running Word 2003. Intermittent glitches are the most difficult to solve, and more often than not, they never get solved. My philosophy is not to waste time trying to fix them—just go around them.

For example, in this case, since the problem is intermittent and only happens to one client’s memos, I would just format those files as Rich Text Format. Everyone can read it. Although the memo may lose some of the more complex formatting, it will look fine otherwise.

How do you save in Rich Text Format? When you’re ready to save the document, click on the Office button (upper left-hand corner), then on Save As, Other Formats and select Rich Text Format (see screenshots below).


As another option, if the option is available, consider saving the file as an Adobe PDF document. That would maintain the exact appearance of your memo.

SPONSORED REPORT

Cybersecurity threats proliferating for midsize and smaller businesses

This report details how SMBs can properly protect private information from breaches, design and implement a cybersecurity policy, and create safeguards for training and education.

QUIZ

Test yourself on these often confused words

The spelling checker on your word processing program can do only so much to flag problems. Your best insurance is to learn the troublesome words that trip up writers and use them correctly by the standards of formal, written English.