Fast way to create an e-mail distribution list



 I have a large e-mail list of business contacts in an Excel spreadsheet. When I send some of them an e-mail, I really don’t want to copy and paste each one into Outlook’s To … box. Is there some easy way to plug them into a list?

 There are several ways, but by far the easiest was suggested by a colleague, Stephanie M. Bryant, CPA, Ph.D., a professor of accounting at the University of South Florida, Tampa.

Format the list so it’s in a single column in the spreadsheet. Highlight the column and press Ctrl+C to copy it. Then open a new worksheet and select Edit , Paste Special and check the Transpose box at the bottom of the screen to transpose them from a column into a row.

If the cell width is so narrow you can’t see all the addresses, select Format , Column , AutoFit .

Now you’ll need a semicolon separator between each e-mail address. To do this, highlight the row and press Ctrl+F to do a Find and Replace . Find all the address endings (such as com) and add a semicolon (com;) as a replacement.

Finally, copy (Ctrl+C) all the addresses, open your e-mail application, and paste them in the block after To



Cybersecurity threats proliferating for midsize and smaller businesses

This report details how SMBs can properly protect private information from breaches, design and implement a cybersecurity policy, and create safeguards for training and education.


Test yourself on these often confused words

The spelling checker on your word processing program can do only so much to flag problems. Your best insurance is to learn the troublesome words that trip up writers and use them correctly by the standards of formal, written English.