The Case for Paperless Reports

BY MATTHEW R. JOHNSON

I am writing with regard to the “Paperless Reports Shunned” Top Line article (Jan. 2007, p. 14). The article stated that a majority of investors, portfolio managers and other financial statement users prefer to receive financial reports and annual reports in printed format.

I think that this is a shame given the technology that is available. If the publishers of financial information would distribute the reports in an unlocked PDF format, and the users of the financial statements were educated on using the technology, I think that paperless reports would deliver more value to the users of the financial information.

Given that many users travel, it is not practical to carry around volumes of printed materials. I know that users like to mark up the documents with their notes and comments as they review financial reports. Distributing financial reports in an unlocked manner, allowing users to mark their thoughts on the paperless reports will allow them to use the financial reports as if they were printed, while enhancing the portability of the document.

In addition, paperless reports allow users to perform enhanced searches, adding value to the reports since the users are able to quickly find information of interest.

Matthew R. Johnson, MPA, CPA
Omaha, Neb.

SPONSORED REPORT

Revenue recognition: A complex effort

Implementing the new standard requires careful judgment. Learn how to make significant accounting judgments and document them and collaborate with peers for consistent application.

VIDEO

How to Excel pivot a general ledger

The general ledger is a vast historical data archive of your company's financial activities, including revenue, expenses, adjustments, and account balances. J. Carlton Collins, CPA, shows how to prepare data for, and mine data with, PivotTables.

QUIZ

News quiz: Taking an economic snapshot and looking to the future

Recent news included IRS actions that affect individuals and partnerships and a possibly influential move by a Big Four accounting firm.Take this short quiz to see how much you know about the news.