Fast and Easy Format Changes

BY STANLEY ZAROWIN


I like to format my memos with a line space between paragraphs for easier reading. Is there a formula or a macro to do that in one easy step?

I have something better than a macro: Press Ctrl+A to highlight the entire document and then press Ctrl+0 (that’s a zero), and Word adds a single line space (that’s a 12-point line space) before each paragraph.

And while I’m on the subject of quick and easy Word format changes, consider some of these shortcuts:

If reviewers returned your memo with their own formats in some paragraphs (justified rather than flush left, for example), you can cancel them by holding down the Ctrl button while selecting the changed paragraphs and pressing Q.

If you want to return the paragraphs to the Normal style, press Ctrl+Shift+N.

To convert lowercase letters to uppercase, highlight the letters and press Shift+F3. Press it again to convert to lowercase and once again to convert to upper-lowercase title format (first letters of each word are uppercase, the rest are lowercase).

To convert to small caps, press Ctrl+Shift+K.

If a whole sentence or paragraph is underlined, spaces included, you can removed the underlines between the words by pressing Ctrl+Shift+W.

To return text to its original Normal format, press Ctrl+spacebar.

SPONSORED REPORT

Keeping client information safe in an age of scams and security threats

A look at the Dirty Dozen tax scams and ways to protect taxpayer information.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: IRS enforcement, a hot job, and audit value

The IRS’s 2016 Data Book, a “hot job” of particular interest at this time of year, and insight into how executive and audit committees view the insights from financial statement audits received attention recently. See how much you know with this short quiz.