Fast and Easy Format Changes

BY STANLEY ZAROWIN


I like to format my memos with a line space between paragraphs for easier reading. Is there a formula or a macro to do that in one easy step?

I have something better than a macro: Press Ctrl+A to highlight the entire document and then press Ctrl+0 (that’s a zero), and Word adds a single line space (that’s a 12-point line space) before each paragraph.

And while I’m on the subject of quick and easy Word format changes, consider some of these shortcuts:

If reviewers returned your memo with their own formats in some paragraphs (justified rather than flush left, for example), you can cancel them by holding down the Ctrl button while selecting the changed paragraphs and pressing Q.

If you want to return the paragraphs to the Normal style, press Ctrl+Shift+N.

To convert lowercase letters to uppercase, highlight the letters and press Shift+F3. Press it again to convert to lowercase and once again to convert to upper-lowercase title format (first letters of each word are uppercase, the rest are lowercase).

To convert to small caps, press Ctrl+Shift+K.

If a whole sentence or paragraph is underlined, spaces included, you can removed the underlines between the words by pressing Ctrl+Shift+W.

To return text to its original Normal format, press Ctrl+spacebar.

SPONSORED REPORT

Revenue recognition: A complex effort

Implementing the new standard requires careful judgment. Learn how to make significant accounting judgments and document them and collaborate with peers for consistent application.

VIDEO

How to Excel pivot a general ledger

The general ledger is a vast historical data archive of your company's financial activities, including revenue, expenses, adjustments, and account balances. J. Carlton Collins, CPA, shows how to prepare data for, and mine data with, PivotTables.

QUIZ

News quiz: Taking an economic snapshot and looking to the future

Recent news included IRS actions that affect individuals and partnerships and a possibly influential move by a Big Four accounting firm.Take this short quiz to see how much you know about the news.