Shortcuts

BY STANLEY ZAROWIN

Excel: Press Ctrl+1 to engage the format menu in Excel.

Excel: To quickly select a full table of contiguous cells, place your cursor anywhere in the cells and press Ctrl+Shift+8. To select a range of data, put the cursor in the first cell and press Ctrl+Shift+8. Why it happens: Excel defines a range of data as being a series of adjacent cells that contain data.

Windows: To rename multiple files in Explorer in a single action, highlight all the files you wish to rename and right click on any one of them. Select Rename from the menu that appears and all the files will be given the same name as the one you selected with a number in brackets differentiating them.

   

STANLEY ZAROWIN, a former JofA senior editor, is now a contributing editor to the magazine. His e-mail address is zarowin@mindspring.com .

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to contributing editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy, 201 Plaza Three, Harborside Financial Center, Jersey City, NJ 07311-3881.

Because of the volume of mail, we regret we cannot individually answer submitted questions. However, if a reader’s question has broad interest, we will answer it in a Technology Q&A column.

On occasion you may find you cannot implement a function I describe in this column. More often than not it’s because not all functions work in every operating system or application. I try to test everything in the 2000 and XP editions of Windows and Office. It’s virtually impossible to test them in all editions and it’s equally difficult to find out which editions are incompatible with a function. I apologize for the inconvenience.

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