Shortcuts

BY STANLEY ZAROWIN

Excel Ctrl+* is a quick way to select a range of contiguous data.

Excel To create an instant chart, highlight relevant data and press Alt+F1.

Excel To fill a range of cells with the same data: Highlight the range, enter the data (text, number or a formula) and press Ctrl+Enter. If a formula is involved, it will be copied with relative references.

Windows: A quick way to get to the desktop no matter what application you’re in: Press the Windows key (between Ctrl and Alt)+D.

Windows: For an easy way to open Explorer, press the Windows key+E.

Word: To return to the last place you were in a document, press Shift+F5. This even works if you close the document and reopen it later.

Word: To toggle between Normal View and Print Preview press Ctrl+F2.

 

STANLEY ZAROWIN, a former JofA senior editor, is now a contributing editor to the magazine. His e-mail address is zarowin@mindspring.com .

Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to contributing editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy , 201 Plaza Three, Harborside Financial Center, Jersey City, NJ 07311-3881.

Because of the volume of mail, we regret we cannot individually answer submitted questions. However, if a reader’s question has broad interest, we will answer it in a Technology Q&A column.

On occasion you may find you cannot implement a function I describe in this column. More often than not it’s because not all functions work in every operating system or application. I try to test everything in the 2000 and XP editions of Windows and Office. It’s virtually impossible to test them in all editions and it’s equally difficult to find out which editions are incompatible with a function. I apologize for the inconvenience.

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