Create A Multiple-Signatures Option In Outlook

BY STANLEY ZAROWIN

  

If you’ve had trouble creating the multiple-signature option in Outlook (March 2004, page 75), it’s not your fault—a paragraph was accidentally dropped from that column.

Here’s how to achieve that option: In Outlook’s Mail tab, click on Tools , Options and the Mail Format tab. Click on Signatures at the bottom of the screen, producing this:

Then click on New and follow the screen instructions.

As you’ll see, you can create multiple signatures—from nicknames to a formal signature with your professional affiliation. You also can establish different default signatures for original e-mails you send and for replies or messages you forward. And by right-clicking on your automated signature that appears at the bottom of your outgoing e-mail screen, you have the option of using any of the signatures you composed. For example, my default signature is Stanley Zarowin, but by right-clicking on my name I can change it to any of my other options (see screenshot at right).

If you want your signature to appear in any font other than the style of your e-mail text, you must prepare for that by commanding Outlook ( Tools , Options , Mail Format tab) to Compose in this message format: Rich Text (see screenshot below).

 

SPONSORED REPORT

Cybersecurity threats proliferating for midsize and smaller businesses

This report details how SMBs can properly protect private information from breaches, design and implement a cybersecurity policy, and create safeguards for training and education.

QUIZ

Test yourself on these often confused words

The spelling checker on your word processing program can do only so much to flag problems. Your best insurance is to learn the troublesome words that trip up writers and use them correctly by the standards of formal, written English.