Pick from a Multiple-Choice List


Key to Instructions
To help readers follow the instructions in this article, we use two different typefaces.
Boldface type identifies the names of icons, agendas, URLs and application commands.
Sans serif type indicates instructions and commands that users should type and file names.

Q. I want to send a document that contains a multiple-choice drop-down menu. How can I do that?

A. What you want to do is create an AutoTextList field. It will offer readers a multiple-choice list when their cursor passes over it and they right-click on it.

Start by creating the entries for the multiple choices—say, Red, White and Blue. Type the list, pressing the Enter button after each word

Red
White
Blue

and then highlight the words.

Now either click on Insert , AutoText , New or press Alt+F3. Either step will bring up this screen:

Type the AutoText code that will evoke the drop-down list. The code we’ll use is Pick one , for that is our instruction to readers.

The next step is to create the AutoTextList field in which the AutoText will appear. Place your cursor where you want the drop-down list to appear and press Ctrl+F9. That will insert a pair of field braces { }. Then between the braces type

{ AutoTextList “[Pick one]” }

and with your cursor still within the braces, press F9; that will collapse (hide) the formula, leaving this:

In your document, instruct readers to position their cursor over and right-click to bring up the multiple choices.

Red
White
Blue

SPONSORED REPORT

Keeping client information safe in an age of scams and security threats

A look at the Dirty Dozen tax scams and ways to protect taxpayer information.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: IRS enforcement, a hot job, and audit value

The IRS’s 2016 Data Book, a “hot job” of particular interest at this time of year, and insight into how executive and audit committees view the insights from financial statement audits received attention recently. See how much you know with this short quiz.