Pick from a Multiple-Choice List

Key to Instructions
To help readers follow the instructions in this article, we use two different typefaces.
Boldface type identifies the names of icons, agendas, URLs and application commands.
Sans serif type indicates instructions and commands that users should type and file names.

Q. I want to send a document that contains a multiple-choice drop-down menu. How can I do that?

A. What you want to do is create an AutoTextList field. It will offer readers a multiple-choice list when their cursor passes over it and they right-click on it.

Start by creating the entries for the multiple choices—say, Red, White and Blue. Type the list, pressing the Enter button after each word


and then highlight the words.

Now either click on Insert , AutoText , New or press Alt+F3. Either step will bring up this screen:

Type the AutoText code that will evoke the drop-down list. The code we’ll use is Pick one , for that is our instruction to readers.

The next step is to create the AutoTextList field in which the AutoText will appear. Place your cursor where you want the drop-down list to appear and press Ctrl+F9. That will insert a pair of field braces { }. Then between the braces type

{ AutoTextList “[Pick one]” }

and with your cursor still within the braces, press F9; that will collapse (hide) the formula, leaving this:

In your document, instruct readers to position their cursor over and right-click to bring up the multiple choices.



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