Pick from a Multiple-Choice List


Key to Instructions
To help readers follow the instructions in this article, we use two different typefaces.
Boldface type identifies the names of icons, agendas, URLs and application commands.
Sans serif type indicates instructions and commands that users should type and file names.

Q. I want to send a document that contains a multiple-choice drop-down menu. How can I do that?

A. What you want to do is create an AutoTextList field. It will offer readers a multiple-choice list when their cursor passes over it and they right-click on it.

Start by creating the entries for the multiple choices—say, Red, White and Blue. Type the list, pressing the Enter button after each word

Red
White
Blue

and then highlight the words.

Now either click on Insert , AutoText , New or press Alt+F3. Either step will bring up this screen:

Type the AutoText code that will evoke the drop-down list. The code we’ll use is Pick one , for that is our instruction to readers.

The next step is to create the AutoTextList field in which the AutoText will appear. Place your cursor where you want the drop-down list to appear and press Ctrl+F9. That will insert a pair of field braces { }. Then between the braces type

{ AutoTextList “[Pick one]” }

and with your cursor still within the braces, press F9; that will collapse (hide) the formula, leaving this:

In your document, instruct readers to position their cursor over and right-click to bring up the multiple choices.

Red
White
Blue

SPONSORED REPORT

Year-end tax planning and what’s new for 2016

Practitioners need to consider several tax planning opportunities to review with their clients before the end of the year. This report offers strategies for individuals and businesses, as well as recent federal tax law changes affecting this year’s tax returns.

QUIZ

News quiz: IRS warning on cyberattacks and a change in pension rules

Once again, the IRS sounds the alarm about a threat from cyberthieves. See how much you know about this and other recent news with this short quiz.

CHECKLIST

Bolster your data defenses

As you weather the dog days of summer, it’s a good time to make sure your cybersecurity structure can stand up to the heat of external and internal threats. Here are six steps to help shore up your systems.