Add a Comment to a Spreadsheet Cell


Q. How can I add a notation to an Excel formula without cluttering my spreadsheet with a bunch of those red comment triangles?

A. There are two ways. You can add a conventional comment and then hide it and the red indicator. To do that, click on Insert , Comment and then add your notation inside the box that appears.

Then, to hide the comment and the indicator, click on Tools , then Options , next the View tab, and under the Comments section, check None (see screenshot below).

When you want to see them again, go back to Options , where you can click on either Comment indicator only or Comment & indicator .

Another way—and for many experienced Excel users this is their preference—is to add a comment inside a formula. There will be no sign of the comment in the cell; instead, it will appear in the formula box at the top of the screen when your cursor passes over the cell. To do that, add + N(“your comment”) to the end of the formula. For example, the formula adding A1 through A3 and reporting that it came from Stan looks like this:

=sum(A1:A3) + n(“I got this formula from Stan”)

And this is what it looks like in Excel:

SPONSORED REPORT

Keeping client information safe in an age of scams and security threats

A look at the Dirty Dozen tax scams and ways to protect taxpayer information.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: IRS enforcement, a hot job, and audit value

The IRS’s 2016 Data Book, a “hot job” of particular interest at this time of year, and insight into how executive and audit committees view the insights from financial statement audits received attention recently. See how much you know with this short quiz.