Print Multiple Worksheet Areas With A Single Click


Key to Instructions
To help readers follow the instructions in this article, we use two different typefaces.

Boldface type identifies the names of icons, agendas, URLs and application commands.

Sans serif type indicates instructions and commands that users should type and file names.


Q. I work with many large spreadsheets and regularly print several different sections of them that are scattered throughout various workbooks. It’s awkward and time-consuming to format individual areas each time. Is there an easier way to do this? A. There are at least two ways. One requires preparing a macro, but frankly, it hardly seems worth the trouble because the alternative—using Custom Views —is easy to set up and both fast and effective.

Here’s how to use Custom Views: Select the first print area, select the orientation, margins and other settings, and then go to View, Custom Views and click on Add (see screenshot above).

This triggers another dialog box called Add View (see screenshot). Pick a descriptive name for the view you want to define—such as 1st Quarter —being sure to also click in the Print Settings check box and click on OK .

You can continue to add more print views, all of which will be saved in your workbook for later use.

When you’re ready to print, go to View, Custom Views , select the view you want, click on Show and then run the print command.

SPONSORED REPORT

Revenue recognition: A complex effort

Implementing the new standard requires careful judgment. Learn how to make significant accounting judgments and document them and collaborate with peers for consistent application.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: Economy and health care changes top CPAs’ list

CPA decision-makers’ economic outlook and the House Republicans’ proposed tax changes as part of replacing the Patient Protection and Affordable Care Act received attention recently. See how much you know with this short quiz.