Best Way To Put Pictures In Word


Q. I frequently cut and paste pictures into my Word documents. That works okay, but the files get really fat, and if I e-mail them, which I often do, they take forever to transmit. I don’t want to go through the extra step of compressing them. Any ideas?

A. First of all, you shouldn’t copy the files into Word. When you use that cut-and-paste procedure, the graphics are automatically treated as TIFF files, which are typically far larger than other graphics formats.

Instead, use the picture insert function, which converts graphics into the space-saving JGP format. In addition, JGP images are easier to edit.

Here’s how you do it: While in your Word document, click on Insert, Picture, From File . That evokes this screen:

Then, click on the arrow in the Look in field, locate the folder with the graphic, highlight it and click on Insert .

Do you have a technology question for this column? Send it to Senior Editor Stanley Zarowin via e-mail at or regular mail at the Journal of Accountancy, Harborside Financial Center, 201 Plaza Three, Jersey City, NJ 07311-3881. We regret that we cannot answer letters individually. If a reader’s question is deemed to have sufficiently broad interest, we will answer it in a forthcoming Technology QA column.

—The editors


Year-end tax planning and what’s new for 2016

Practitioners need to consider several tax planning opportunities to review with their clients before the end of the year. This report offers strategies for individuals and businesses, as well as recent federal tax law changes affecting this year’s tax returns.


News quiz: Retirement planning, tax practice, and fraud risk

Recent reports focused on a survey that gauges the worries about retirement among CPA financial planners’ clients, a suit that affects tax practitioners, and a guide that offers advice on fraud risk. See how much you know with this short quiz.


Bolster your data defenses

As you weather the dog days of summer, it’s a good time to make sure your cybersecurity structure can stand up to the heat of external and internal threats. Here are six steps to help shore up your systems.