Q. I frequently cut and paste pictures into my Word documents. That works okay, but the files get really fat, and if I e-mail them, which I often do, they take forever to transmit. I don’t want to go through the extra step of compressing them. Any ideas?
A. First of all, you shouldn’t copy the files into Word. When you use that cut-and-paste procedure, the graphics are automatically treated as TIFF files, which are typically far larger than other graphics formats.
Instead, use the picture insert function, which converts graphics into the space-saving JGP format. In addition, JGP images are easier to edit.
Here’s how you do it: While in your Word document, click on Insert, Picture, From File . That evokes this screen:
Then, click on the arrow in the Look in field, locate the folder with the graphic, highlight it and click on Insert .
Do you have a technology question for this column? Send it to Senior Editor Stanley Zarowin via e-mail at firstname.lastname@example.org or regular mail at the Journal of Accountancy, Harborside Financial Center, 201 Plaza Three, Jersey City, NJ 07311-3881. We regret that we cannot answer letters individually. If a reader’s question is deemed to have sufficiently broad interest, we will answer it in a forthcoming Technology QA column.