Duplicate Data In Worksheets

BY STANLEY ZAROWIN

 »  Key to Instructions  
To help readers follow the instructions in this article, we used two different typefaces: Boldface type is used to identify the names of icons, agendas and URLs. Sans serif type shows the names of files and the names of commands and instructions that users should type into the computer.

 

Q. Some of my Excel projects require me to input the same data on several worksheets. As you can imagine, it’s a time-consuming task. Since you’ve suggested so many handy shortcuts for other jobs, I wonder if you have one for this task?

A. You’re in luck. There’s a speedy way to enter data on multiple worksheets simultaneously. The trick is to group the worksheets in which you want the data entered. In fact, by grouping worksheets, you can also simultaneously enter both formatting and formulas—three solutions for the price of one.

To do this, you first have to understand the grouping function. You can group two or more consecutive worksheets (for example, January, February, March) or two or more nonconsecutive worksheets (January, March, 2001).

Let’s do the consecutive sheets first. Click on the tab of the first worksheet, and while holding down the Shift key, click on the tab of the last sheet in the group. That will group all the sheets between the first and last sheet tab.

To group nonconsecutive sheets (such as January, February, April), click on the tab of the first worksheet. This time, hold down the Ctrl button and click on any of the sheets you want included in the group. The worksheets you select will appear in white, as shown below.

Any data, formula or formatting you enter or apply in one worksheet will appear simultaneously in the other grouped worksheets.

To remove the grouping function, click any tab not in the group or right-click on any tab in the group and select Ungroup Sheets from the shortcut menu.

SPONSORED REPORT

CPEOs provide peace of mind around payroll services

The creation of these new IRS-certified service providers for small businesses clarifies some issues around traditional professional employer organizations.

QUIZ

8 sentences to help you master subject-verb agreement

When professionals prepare written material for readers inside their organization or outside, they should make sure that no errors distract from the message they need to convey. Take this short quiz for practice in subject-verb agreement.