Anonymous Comments

BY STANLEY ZAROWIN

Q. I need to embed comments in many of the reports I prepare in Word. I use the Comment function in the Insert menu, and while that’s okay, each comment includes my name. That may be great when several people add their comments to a circulated draft report, but all I want is to have an anonymous comment pop up when the cursor passes over a designated word. Any ideas?

A. I know of one way to do that. But before I describe it, I’ll review how to generate pop-up comments the conventional way.

Place your cursor over the word where you want the comment to appear. Then go to Insert, Comment ; to illustrate, I’ll use JofA. That will generate a small screen in which to type the comment at the bottom of your screen.

Note that it automatically adds my initials and a code for the first comment: SZ1.

Now type in the comment; to illustrate, I will type This is my favorite magazine . Click on Close . The word in the document will now look like this, with my initials in brackets:

The initials can’t be removed, but they don’t show when the page is printed. When you hold your cursor over JofA, the full comment will appear in a yellow box, including the author’s name.

Now, I’ll show you how to trick Word into generating an anonymous comment pop-up, by using the Hyperlink function.

Important: Be sure your ScreenTips option is selected and Field codes is unselected under Tools, Options, View. Then, with your cursor hovering over the target word (JofA), select Insert, Bookmark, and select a bookmark name (I’ve chosen J1 ).

Then click on Add . After the Bookmark screen disappears, but with the cursor still on JofA, press Ctrl+K and then the Insert Hyperlink dialogue box appears.

Click on the ScreenTip button on the top of the screen; that, in turn, displays the Set Hyperlink ScreenTip dialogue box. Type the text you want to use for your screen tip ( This is my favorite magazine. ) and click on OK . Then click on the Place in This Document button, at the left side of the screen, and Word displays a list of locations in the middle of the dialogue box. Choose the name of the bookmark you created ( J1 ) and click OK . When you hold the mouse over it, a screen tip will pop up with your anonymous message.

SPONSORED REPORT

How to make the most of a negotiation

Negotiators are made, not born. In this sponsored report, we cover strategies and tactics to help you head into 2017 ready to take on business deals, salary discussions and more.

VIDEO

Will the Affordable Care Act be repealed?

The results of the 2016 presidential election are likely to have a big impact on federal tax policy in the coming years. Eddie Adkins, CPA, a partner in the Washington National Tax Office at Grant Thornton, discusses what parts of the ACA might survive the repeal of most of the law.

QUIZ

News quiz: Scam email plagues tax professionals—again

Even as the IRS reported on success in reducing tax return identity theft in the 2016 season, the Service also warned tax professionals about yet another email phishing scam. See how much you know about recent news with this short quiz.