Q. I need to embed comments in many of the reports I prepare in Word. I use the Comment function in the Insert menu, and while that’s okay, each comment includes my name. That may be great when several people add their comments to a circulated draft report, but all I want is to have an anonymous comment pop up when the cursor passes over a designated word. Any ideas?
A. I know of one way to do that. But before I describe it, I’ll review how to generate pop-up comments the conventional way.
Place your cursor over the word where you want the comment to appear. Then go to Insert, Comment ; to illustrate, I’ll use JofA. That will generate a small screen in which to type the comment at the bottom of your screen.
Note that it automatically adds my initials and a code for the first comment: SZ1.
Now type in the comment; to illustrate, I will type This is my favorite magazine . Click on Close . The word in the document will now look like this, with my initials in brackets:
The initials can’t be removed, but they don’t show when the page is printed. When you hold your cursor over JofA, the full comment will appear in a yellow box, including the author’s name.
Now, I’ll show you how to trick Word into generating an anonymous comment pop-up, by using the Hyperlink function.
Important: Be sure your ScreenTips option is selected and Field codes is unselected under Tools, Options, View. Then, with your cursor hovering over the target word (JofA), select Insert, Bookmark, and select a bookmark name (I’ve chosen J1 ).
Then click on Add . After the Bookmark screen disappears, but with the cursor still on JofA, press Ctrl+K and then the Insert Hyperlink dialogue box appears.
Click on the ScreenTip button on the top of the screen; that, in turn, displays the Set Hyperlink ScreenTip dialogue box. Type the text you want to use for your screen tip ( This is my favorite magazine. ) and click on OK . Then click on the Place in This Document button, at the left side of the screen, and Word displays a list of locations in the middle of the dialogue box. Choose the name of the bookmark you created ( J1 ) and click OK . When you hold the mouse over it, a screen tip will pop up with your anonymous message.