Those Underlined Letters In The Toolbar


Q. I notice that each word in the toolbar has one underlined letter. What is the significance of this?

A. Those underscores are very useful because they give users an alternative way—without the mouse—to activate many commands. You access the commands directly from the keyboard. If you hold down the Alt key while pressing a keyboard letter corresponding to one of the underlined letters in the toolbar, it will trigger that command in the menu. For example, notice that the word Format has the letter “o” underlined. If you hold down the Alt key and press O (not the numeral 0) on the keyboard, the Format menu drops down. And then, if you want to activate one of the commands in the Format menu, keep holding down the Alt key and press the underlined letter in the menu list.

The underlined letter convention is not limited to Word. It extends to many Windows applications—not just Microsoft. And it’s a handy shortcut.

To speed a command, hold down the Alt key and then press a letter on the keyboard that corresponds to one of the underlined letters on the toolbar.

SPONSORED REPORT

Revenue recognition: A complex effort

Implementing the new standard requires careful judgment. Learn how to make significant accounting judgments and document them and collaborate with peers for consistent application.

TECHNOLOGY Q&A

How to create maps in Excel 2016

Microsoft Excel 2016 has two new mapping capabilities. J. Carlton Collins, CPA, demonstrates how to make masterful 2D and 3D maps in Excel 2016.

QUIZ

News quiz: Economy and health care changes top CPAs’ list

CPA decision-makers’ economic outlook and the House Republicans’ proposed tax changes as part of replacing the Patient Protection and Affordable Care Act received attention recently. See how much you know with this short quiz.