Now You Can Add A Path Statement In An Excel Footer


Q. One of my clients sends some of his text reports to me in table format. I find it hard to work in that format. For one thing, the Tab key doesn’t function in its normal way. For example, when I hit Tab, instead of jumping to the next tab, it moves the insertion point to the next cell in the table. Worse, if I’m at the end of the table, it creates a new row. How does the Tab key work in the table mode?

A. I’ll answer your question about the Tab key and show you how to get around the problem, but I suspect you’d feel more comfortable not working in a table at all; so I’ll also tell you how to convert from table data to text and vice-versa.

To get the Tab key to act like a Tab key, just hold down the Ctrl key as you press Tab. It’s that simple.

Now if you want to take your client’s table and convert it to straight text, all you do is highlight the entire table or the part you want to convert to text and go up to the Toolbar and click on Table, Convert Table to Text. Select the appropriate character to separate the columns of text and click OK.

And if you want to convert the text into a table, highlight the text; go onto the Toolbar and click on Table, Convert Text to Table, Create Table, adjust the settings, and click OK. The selected text converts immediately to a table; you may have to adjust the column width in the resulting table.

It's easy to convert a table into text... ...and to turn text into a table.
Do you have a technology question for this column? Send it to Senior Editor Stanley Zarowin via e-mail at zarowin@mindspring.com or regular mail at the Journal of Accountancy, Harborside Financial Center, 201 Plaza Three, Jersey City, NJ 07311-3881. We regret that we cannot answer letters individually. If a question asked by a reader is deemed to have sufficiently broad interest, we will answer it in a forthcoming Technology Q&A column.

—The editors

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