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BY J. CARLTON COLLINS, CPA
October 1, 2013

Q: My Excel workbook contains numerous comments explaining the source of selected values in my report, and I want to include these comments on the printed report. I have tried both of the Page Setup options that enable me to print the comments either “as displayed on sheet” or “at end of report” as footnotes. Unfortunately, printing the comments as displayed on the worksheet hides the underlying data. However, printing the comments at the end of the report as footnotes does not work for me either because those footnotes reference cell addresses, but I can’t tell which cell is which on the printed report. Am I missing something?

A: You are on the right track. You just need to make one small setting adjustment. Before printing your workbook, visit the Page Setup dialog box (by selecting the Page Layout tab and clicking the down arrow button located in the bottom-right corner of the Page Setup group). In the Page Setup dialog box, select the Sheet tab; check the box labeled Row and column headings; in the Comments dropdown list, select at end of sheet; and then click OK. Thereafter, your printed reports will include a wraparound grid of column and row references that will enable you to match the footnote comments to the corresponding values in the report, as pictured below.

 

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