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TECHNOLOGY Q&A

Trigger happy

 

By J. Carlton Collins, CPA
June 2013

Q: I use my client’s GoToMyPC connection once a month to log in to her Windows 7 system to inspect her bookkeeping system and financial reports, and this application is not used for any other purpose. My client does not like having this application up and running on her computer throughout the month and says she would be happier if GoToMyPC could shut itself off when it is not needed, but she doesn’t want to be bothered with launching and closing the application each time I need remote access. Does GoToMyPC offer the option to close it during the month and have it automatically restart at the end of the month?

A: GoToMyPC does not provide scheduled launch and close options, but you can achieve the same effect using Windows Task Scheduler as follows.

1. From the Start button, launch Task Scheduler by selecting Program Files, Accessories, System Tools, and Task Scheduler. (In Windows 8, press Windows key+F to launch the search tool to locate the accessory. This accessory is called Scheduled Tasks in Windows XP.)

2. Under the Actions section, select Create a Basic Task.

3. Enter a name and description in the Name and Description boxes, and then click Next.

4. On the task Trigger screen, select Monthly, and then click Next.


5. On the Monthly screen, select all of the months from the Months dropdown box, enter 5 in the Days box, then click Next.


6. On the Action screen, select Start a program, and then click Next.


7. In the Program/script box, browse to and select the GoToMyPC application file and press Enter, click Next, and then click Finish.

Thereafter, your client’s computer will start GoToMyPC on the fifth day of each month (in this example), enabling you to log in and remotely access the system. When you have completed your remote session, close the GoToMyPC application as you exit the client’s computer. The application will remain closed until the fifth of the following month, when it will once again automatically launch. (Note: Windows Task Scheduler does not launch automatically when Windows is asleep; therefore, this tip works best when applied to an active computer.)

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