Five Dropbox tips

BY J. CARLTON COLLINS, CPA

1. Receive emailed files from others directly into your Dropbox. Paid Dropbox members can create a File Dropbox, which is a special Dropbox folder that enables anyone you invite to email files directly to your Dropbox. To set up a File Dropbox, right-click on any Dropbox folder and select Create File Dropbox, enter the email addresses (separated by semicolons) of the people who will be emailing files to your Dropbox, and then click the Send Now button. ( Optional: If desired, you can protect the File Dropbox with a password or set the File Dropbox to expire after a specified number of days.) The File Dropbox folders option is not available to free Dropbox subscribers.

2. Track version histories. For free subscribers, Dropbox keeps 30 days of version history for all files saved to Dropbox and longer version histories for paid subscribers. To use this feature, right-click on any file in your Dropbox and, from the pop-up menu, select Dropbox, View previous versions. This will display a list of file versions; select one and click the Restore button to open the previous version.

3. Troubleshooting the red X. If the Dropbox icon in your System Tray displays a red “x” (as shown below) either your hard drive connection is inconsistent, your computer’s system time is set incorrectly, or you have exceeded your allotted storage quota. To resolve these issues, Dropbox recommends that you keep your Dropbox on the same drive as your operating system, adjust your computer’s clock, delete unnecessary files on your Dropbox to free up space, or purchase more storage capacity.

4. Integrating Office and Dropbox. CloudOn (cloudon.com) is a free app that works with Dropbox and allows you to create, review, and edit Microsoft Word, Excel, and PowerPoint documents saved on Dropbox, Box, or Google Drive accounts from your Apple or Android tablets and smartphones.

5. Attaching Dropbox files to email. Attachments.Me (attachments.me) is a free app that links Gmail with Dropbox, Box, or Google Drive accounts, enabling you to attach files in your Dropbox to emails without having to first load the file(s) onto your smartphone or tablet.

SPONSORED REPORT

8 accounting and auditing issues you can’t afford to ignore

Download this sponsored report for an overview of some of the most important developments accountants and auditors are facing today.

DOWNLOAD

Filing season quick guide — Tax year 2014

Tax season started Jan. 20. Download our “quick guide,” a printable card that contains dollar thresholds, tax tables, standard amounts, credits, and deductions to keep at your fingertips during tax season.

TAX NEWS

Expired tax provisions extended for 2014

President Barack Obama signed legislation that retroactively extended more than 50 expired tax provisions for 2014, allowing taxpayers to take advantage of a host of tax incentives during this filing season.