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Federal audit report card.
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Federal Audit Report Card


Twenty-four of the largest U.S. federal agencies and departments consolidated their financial statements in the first-ever audit of the federal government for fiscal year 1997 (see News Report). Unfortunately, most of the agencies received poor grades, and nine failed to turn in their financial statements on time.

Financial Management Report for Fiscal Year 1997
Departments and agencies Reliable financial information Effective internal control Compliance with laws and regulations Grade*
Department of Energy Yes Yes Yes A
National Aeronautics and Space Administration Yes Yes Yes A
National Science Foundation Qualified Yes Yes B+
Department of Labor Yes Yes No B-
General Services Administration Yes Yes No B-
Nuclear Regulatory Commission Yes Yes No B-
Social Security Administration Yes Yes No B-
Environmental Protection Agency Yes No No D+
Small Business Administration Yes No No D+
Department of Housing and Urban Development Qualified No No D-
Department of Treasury Qualified No No D-
Agency for International Development No No No F
Department of Defense No No No F
Department of Justice No No No F
Office of Personnel Management No No No F
Department of Agriculture No report No report No report INC
Department of Commerce No report No report No report INC
Department of Education No report No report No report INC
Department of the Interior No report No report No report INC
Department of State No report No report No report INC
Department of Transportation No report No report No report INC
Department of Veterans Affairs No report No report No report INC
Federal Emergency Management Agency No report No report No report INC
Health and Human Services No report No report No report INC

* Grades are based on the audited financial statements prepared under the Government Management Reform Act of 1994.

Source: House Subcommittee on Government Management, Information and Technology at www.house.gov/reform/gmit.htm .




Proposed new standards cover CPAs practicing in alternative structures, government ...
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Alternative Structures and Government Accountants

As CPAs choose different forms in which to practice public accountingsuch as selling their firms to publicly held companiesthe AICPA is taking steps to make sure the Code of Professional Conduct keeps up with these new developments. The professional ethics executive committee issued an exposure draft that would ensure application of the code to CPAs regardless of whether they practice in alternative structures or in more traditional practice forms.

The ED uses a hypothetical traditional firm (Oldfirm) purchased by a publicly held corporation as an example. Some of Oldfirms owners and employees continue to offer nonattest services on behalf of their new employer, the publicly held corporation. Some Oldfirm partners form Newfirm, owned by a CPA majority, to provide attest services. Newfirm leases employees and office space from the public company parent, which also may provide billing, advertising and other services for Newfirm. In return, Newfirm pays to the public company an amount determined as a percentage of revenues or profits.

The proposed statement addresses the applicability of the Code of Conduct to these alternative forms of practice in three areas: independence (Rule 101), non-CPA ownership (Rule 505) and equality of enforcement of the Code among members in all practice forms (Rule 505).

Know the Code
EDs arent the only ethics documents online. The Institute has posted the Code of Professional Conduct, with all interpretations and rulings, online, free to members and other interested parties. Go to www.aicpa.org/about/code/index.htm .


Codes applicability to government auditors
The ED does not limit itself to alternative structures. Another key component of the draft, according to Lisa Snyder, senior technical manager in the AICPA professional ethics division, is the applicability of the Ethics Codes independence rules to federal, state and local government auditors. The proposed change would modify the Codes definition of a client so that government accountants would be considered in public practice. Basically, said Snyder, if certain criteria are met, CPAs employed by federal, state and local government agencies would be considered to be in the practice of public accounting. If they are independent under Code rules, they could issue GAAS reports. Of course, those CPAs would be subject to all other rules applicable to members in public practice.

Two other portions of the ED are relatively minor and address

  • The applicability of independence rules to former owners of accounting firm.
  • Staff members who remove client files or proprietary information upon termination of employment.

The comment period for Omnibus Proposal of Professional Ethics Division Interpretations and Rulings runs until July 15. To order a copy, call the Institute at 888-777-7077 or go to www.aicpa.org/members/ethics/index.htm .




Short takes, notes and items of interest.
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F Y I

Short takes, notes and items of interest


Its Official
¤ The Senate confirmed on April 3 a second term for SEC Chairman Arthur Levitt. If he completes this five-year term, he will be the longest serving chairman in SEC history. Levitt has been a champion of investor-friendly initiatives, including plain English prospectuses for investors and more transparent disclosure by public companies. His current term ends June 5.

Thats Mine!
¤ According to Grant Thornton, more states are aggressively pursuing unclaimed property. Most companies hold some amount of unclaimed property, such as uncashed checks, credit vouchers and unredeemed coupons. States have the right (known as escheat ) to transfer custody of such property from the holder to the state until the rightful owner claims it. Depending on the state, penalties, interest and administrative fees will be levied against companies that do not report unclaimed property to the state. According to Grant Thorntons Elizabeth Burton, companies should develop a concise policy for the treatment of unclaimed property and file current reports in the states in which they do business.

None of Your Business
¤ A recent appellate court decision may prevent the IRS from gaining access to documents prepared in anticipation of a lawsuit. The Sequa Corp. hired Arthur Andersen to advise it on the tax consequences of merging two of its subsidiaries. The IRS requested Andersens accounting memorandum. Sequa refused to give it up, claiming the document was protected under the work-product doctrine of Federal Rule of Procedure 26(b)(3). The Second Circuit Court sided with Sequa ( U.S. v. Adlman , CA-2, 2-13-98).

The Leaders of the Pack
¤ The Public Accounting Report (PAR) has come out with its annual list of the top 100 public accounting firms for 1997. The majority of firms on the list grew in revenues between 1996 and 1997. Arthur Andersen continues to lead with more than $4.5 billion in U.S. net revenue, a 16.86% increase over the previous year. Anyone interested in a copy of the report should call PAR at 800-926-7926.

 

FASB Looks at Mortgages
¤ On April 10, the FASB released an ED, Accounting for Mortgage-Backed Securities and Certain Other Interests Retained after the Securitization of Mortgage Loans Held for Sale by a Mortgage Banking Enterprise , to change the way mortgage banking entities account for certain securities. Despite the long title, the statement is relatively short and had only a 45-day comment period (as opposed to the usual 60 or more days), which ended on May 26. The statement, which would amend Statement no. 65, Accounting for Certain Mortgage Banking Activities , would become effective on issuance.

George Washington Rules!
¤ The George Washigton University School of Business and Public Management invited students from 20 top business schools to participate in an MBA case competition concentrating on not-for-profit organizations (NPO's). Each school conducted a case analysis and prepared recommendations for organizational strategies. The home team won this year's competition, which focused on the Habitat for Humanity International. Funded by the KMPG Peat Marwick Foundation, the competition is the only one in the United States focusing on NPO's.

NPO Accountant to Head NASBA
¤ The NASBA nominating committee selected Dennis P. Spackman, CPA, as 1998-99 vice-chairman. The holder of that position is in line for the organizations chairmanship in the following year. Spackman is chief accountant of the Mormon Church and a past chairman of the Utah Board of Accountancy.

When CPA Isnt Enough
¤ For the student who wants to add PhD to his or her CPA, the Deloitte & Touche Foundation grants 10 doctoral students $20,000 each over a two-year period. The foundation has sponsored these awards since 1956. Students interested in applying for one of the 1999 fellowships should write to the Deloitte & Touche Foundation, 10 Westport Road, Wilton, Connecticut 06897, or contact their schools accounting departments.

Accounting Pioneer Dies
¤ Marianne Burge, 64, the first woman partner at Price Waterhouse (in 1973), died in New York in February. An authority on international tax issues, Burge wrote on that topic for the Journal of Accountancy . In 1993, she retired as managing partner of the firms international tax services practice.




Because taxes can have a significant impact on the performance of mutual funds, ...
By Journal


When is a 25% return less than a 15% return? When its after tax.

Aftertax Mutual Fund Returns


By   Patrick R. Chitwood
 

PATRICK R. CHITWOOD, CPA/PFS, PhD, is an investment adviser with Cahaba Private Advisory Group in Birmingham, Alabama. His e-mail address is prc190@AOL.com .

W hen clients ask for investment recommendations that will provide them with growth, many CPAs turn to historical mutual fund data for the answer. A commonand perhaps misguidedpractice is to begin the research by reviewing a funds historic returns. Most mutual fund information sources such as Morningstar or CDA Weisenberger list funds by type and performance. More often than not, however, they report returns on a pretax basis. While some CPAs may think taxes do not greatly affect fund performance, Morningstar says mutual fund assets paid out as taxable capital gains and dividends rose 35% last year.

Consider this example. An investor divides $200,000 equally between two funds, X and Y, on January 1, 1997. At the end of the year, both funds report a 25% annual return. Fund X declares and distributes to the investor yearend capital gains and dividends of $38,823 while fund Y distributes only $7,024. Because the investor elected to reinvest the dividends in both funds, he thus has the same amount in both accounts at yearend. The gains are taxed at 28%. (For assets held over 18 months, a 20% rate applies. For the taxability of assets held between 12 and 18 months, an investor must rely on information supplied by the fund.) As a result, returns are reduced in fund X by $10,870 and in fund Y by $1,967. The investors aftertax rates of return are now only 14.16% in fund X and 23.8% in fund Y, even though they were both the same25%on a pretax basis.

While researching this article, I came across a fund that reported a pretax gain of 18.01% in 1997. The fund distributed sufficient gains to shareholders to create a $4,358 loss after taxes were paid. That is, an investor who began the year with $100,000 in her account ended the year with a net investment of only $95,642 after paying her taxes, despite the 18% return! Clearly, CPAs must make taxes a major consideration in helping clients select mutual funds. While a cardinal investment rule says an investor should never select an investment for tax reasons, a corollary to that rule says the tax consequences of an investment never should be ignored.


EVALUATING FUNDS FOR TAX CONSEQUENCES
A CPA should consider several factors when evaluating a mutual fund investment with an eye toward its tax consequences.

Turnover ratio. The turnover ratio is a measure of the funds trading activity. It is computed by dividing the lesser of purchases or sales by the funds average monthly assets. A ratio of 150% means the funds portfolio has turned over 112 times while a 25% ratio suggests that only one-quarter of the holdings have been sold. Since some holdings may be sold, bought and sold again, a ratio of 100% does not necessarily mean every issue has been traded. The ratio is only an indication of how much trading the fund does; it suggests how much in capital gains the fund may be generating and, thus, what sort of tax consequences investors might face. Morningstar studies indicate that funds must have a very low turnover ratio (10% or less) to achieve a significant reduction in the amount of capital gains distributions.

Manager style. Mutual fund managers may be traders or long-term investors. Those who set price targets for stocks and sell only when those targets are reached may generate more gains than managers who buy and hold. CPAs can get insight into this area through research and by studying a particular manager over time. In particular, they should watch out for funds whose management has changed; the new manager may not like the portfolio he or she inherited and may decide to sell many of the funds current holdings, creating the potential for gains.


FUND ALTERNATIVES
Certain types of mutual funds are managed in ways that minimize detrimental tax consequences for investors.

Tax-managed funds. By minimizing taxable transactions such as gain-generating sales and stocks that pay dividends, the 26 mutual funds Morningstar identified in this category had an average pretax return of 27.49% in 1997 and an aftertax return of 27.29%, a difference of only 0.20%. Overall, diversified domestic mutual funds gave up 3.16% of their return to taxes in 1997 while the S&P 500 index relinquished 1.06%. The 26 tax-managed funds averaged only a 23% turnover for 1997 compared with 84% for the typical domestic growth fund. Last year, 17 of the 26 tax-managed funds (65%) beat the 21% average aftertax return of growth funds. CPAs should, however, exercise caution in using such funds. A funds performance over the long run could be impaired if its manager holds a stock he or she would prefer to sell because of shareholder pressure to avoid taxes. Tax-managed funds have only been around a short while, and it is not yet clear whether they are the answer to the high tax consequences of mutual funds.

Index funds. Another solution for an investor is to purchase index funds. These funds are essentially unmanaged and turn over only when an issue is removed from an index such as the S&P 500. Because index fund issues change infrequently, there is little turnover and thus few gains and little or no tax liability. Some financial planners argue that index funds represent a low tax, noncustodial alternative to an IRA because most tax liability is delayed until the investor sells his or her shares. Under most circumstances, the low tax liability of these funds makes them attractive, particularly as few fund managers equal or exceed the return of indexes over an extended period. For example, the S&P 500 stock index fund of a large mutual fund company had a tax liability of only 0.33% in 1997, reducing its net return to 32.84%, which compares favorably to the 21% average aftertax return for domestic growth funds.

Investment Outlook Advisory Board
Robert A. Clarfeld, CPA/PFS, CFP, Editor
Steven I. Levey, CPA/PFS
Eric A. Norberg, CPA/PFS, CFP
Phyllis J. Bernstein, CPA
Susan A. Frohlich, CPA


THE IMPORTANCE OF TAXES
It is critical that CPAs, when advising clients on mutual fund selection, give careful consideration to an investors goals and objectives, particularly his or her income tax status. The investment program a CPA designs must be carefully integratedfirst with the investors risk tolerance, then with his or her financial objectives and, finally, with tax considerations. While taxes are the last concern, they can alter risk by decreasing net returns and thus increasing the probability of loss. Although it is wise not to put the cart before the horse, its important not to forget to hitch the horse to the cart before you start out.




The banking industry is taking action to reduce year 2000 problems associated with ...
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Checking Vendors for Y2K Compliance

The banking industry, which has taken action to reduce its own year 2000 (Y2K) risks, now requires its vendors to do the same. Bank regulatory agencies issued guidance on how banks can ensure that service providers and software vendors are prepared for computer-related problems or failures that could occur on January 1, 2000.

The Federal Financial Institutions Examinations Council (FFIEC), which comprises the Federal Reserve Board, the Federal Deposit Insurance Corporation, the Office of the Comptroller of the Currency, the Office of Thrift Supervision and the National Credit Union Administration, published an interagency statement that outlines a due-diligence process for each mission-critical service and product vendors supply. Guidance Concerning Institution Due Diligence in Connection With Service Provider and Software Vendor Year 2000 Readiness clarifies the importance of effective monitoring and testing programs, including contingency plans for use in the event of a breakdown.

According to the statement, due diligence gives managers the ability to

  • Identify the mission-critical services and products.
  • Understand and articulate vendors obligations for becoming Y2K-compliant.
  • Establish testing and monitoring procedures to verify that vendors are taking appropriate action.
  • Adopt contingency plans.

Copies of the FFIEC statement are available on the FDIC Web site at www.ffiec.gov .




FASB extends the Jenkins committee recommendations to the Internet and invites comment.
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Model Company Goes Online

FauxCom, Inc., established in 1994, has proved itself a remarkably long-lived company considering it never existed. The AICPA special committee on financial reporting (the Jenkins committee) founded it to illustrate some of the issues in its comprehensive report, Improving Business ReportingA Customer Focus . The committee created FauxComs annual report and an auditors report to cover all of it.

Since the publication of the Jenkins committees report, Internet use has exploded. Many public companies have posted financial data on Web sites and have added special featuressuch as financials that can be downloaded into spreadsheetsthat go beyond what mere paper statements can offer. This prompted the FASBnow under Jenkins leadershipto post the FauxCom information online, and visitors to the site now have access to all the information that was in the comprehensive report, with the addition of hypertext and download features.

The FASBs goal in creating a Web site for FauxCom, as if it were a real company, is to invite comments on the Internets role in business information reporting. The FASB is especially interested in hearing from financial report users, according to Wayne S. Upton, Jr., a FASB senior project manager. It struck us that we might get a lot more feedback if we said, What about this? rather than Heres what everyone else is doingwhat do you think about it? Upton told the Journal . Upton said that a user interested in inventory, for example, can start at the balance sheet and link to note disclosures on accounting policies, inventories and valuation allowances.

Upton has provided an explanatory article to accompany the FauxCom Web site, in which he says the FASB staff encourages companies to experiment with the techniques the FauxCom site illustrates. We really want to get a conversation started, he said. The site includes a reply form.

Financial report users and others can view FauxCom on the FASB site at www.fasb.org . Uptons explanatory article also appears in the FASB Status Report , no. 299. Upton said the FauxCom site had an open comment period and that the FASB may update it from time to time.

Piecemeal Approach to Pensions

For two years, AcSEC and the FASB have been discussing changes in benefit plans accounting without getting to the point of issuing an exposure draft. But AcSEC was determined to release a proposed SOP even if it constituted only one small part of the whole.

Originally, AcSEC had two proposed SOPsone covering 401(h) plans and one on investments, covering such issues as what should be disclosed for master trusts, said Marilee P. Lau, who was chairwoman of the AICPA task force on 401(h) plans. AcSEC combined the SOPs and subsequently added material modifying SOP 92-6, Accounting and Reporting by Health and Welfare Plans . In March, she continued, the FASB raised some objections to portions of the combined SOP. But since the board had cleared the 401(h) material, AcSEC decided to separate it from the combined material and expose only the 401(h) portion for comment.


Small issues for large entities
According to Lau, 401(h) issues generally are found only in very large plans, often in regulated utility-type companies such as oil, water and electric. Basically, 401(h) is a section in the IRC that allows a defined benefit plan to establish a separate account and use that money to pay health and welfare costs. Companies can make a direct contribution into a retirement plan or use excess assets to fund the health care costs. Lau said no guidance for 401(h) accounting exists. The proposed SOP, titled Accounting for and Reporting of 401(h) Features of Defined Benefit Pension Plans , says 401(h) funds are assets of the defined benefit plan but also are a liability owed to the health and welfare plan. The FASB wanted us to make it clear that net assets were available to pay only pension benefits. Lau does not expect much controversy during the exposure period.

A Silver Anniversary

In 1973, Reginald H. Jones, chairman of the board of General Electric, said the U.S. business community needed to build a bridge between the publics high expectations of business and low opinion of its accomplishments. He was speaking at the FASBs inaugural dinner. The board took up the challenge, and today the FASB still is serving as that bridge. Said FASB Chairman Edmund L. Jenkins, I believe, in the last 25 years, the FASB has brought credibility to financial reporting. He pointed out the popularity of U.S. markets: Foreign companies are clamoring to raise money in our markets because of our lower costs of capital. This is in no small part due to our credible financial reporting system.

A system that works
Dennis R. Beresford, Jenkins immediate predecessor, shared with the Journal some of his thoughts about the FASB. Ive often said facetiously that everyone supports the FASB as the least bad alternative. But hardly anyone really wants the government to take over FASBs job. The business community realizes that everyone gets to participate in the process, and thats been the FASBs great strength. All parties get their day in court.

Even as the world moves slowly toward unified international accounting standards, Beresford believes the FASB will continue to be the leading player in setting those standards.

The entire accounting profession should be proud of the FASB, he said. Through task forces and comment letters, so many people involve themselves in the process. Many tend to think of the FASB as just seven individuals, but you can credit the boards success to everyone who participates.

Those interested in more reflections on the boards history and role should turn to Jenkins article about the founding of the board in the FASBs Status Report , issue no. 299. Jenkins will be writing more on the FASBs history in the Status Report throughout the year.




New guidance for auditors who help their insurance companies keep to the straight ...
By Journal


SOP for Insurance Auditors

In the past few years, the insurance industry has had to weather allegations of questionable sales practices and misleading policyholder illustrations. To promote higher standards of ethical behavior, the American Council of Life Insurers (ACLI), a trade organization, established the Insurance Marketplace Standards Association (IMSA). To join the IMSA, an insurance company has to meet a set of IMSA-established standards and complete a self-assessment to confirm it is following those standards; this self-assessment is subject to an audit by a CPA.

The ACLI believes the self-assessment will be more substantial if it has a third-party assessorsuch as a CPA auditor, said Elaine Lehnert, technical manager in the AICPA accounting standards division. So the AICPA has issued an SOP to provide guidelines to assist practitioners and help ensure that these attestation engagements are consistent with each other.

According to Lehnert, the SOP is aimed at practitioners with experience in auditing life insurance company financial statements. The AICPA also is advising CPAs considering such engagements to familiarize themselves with the IMSA program in general and its Assessment Handbook .


Technical authority
Because the ASB issued this SOP, and it thus does not affect GAAP, the SOP was not exposed for comment and did not require FASB clearance. (Practitioners perform IMSA engagements under the AICPA attestation standards.) The SOP amends Chapter 11, Auditors Reports, of the Industry Audit Guide Audits of Stock Life Insurance Companies . Lehnert stressed the SOP provides guidance for a voluntary service; it does not require auditors to perform IMSA engagements.

SOP 98-6, Reporting on Managements Assessment Pursuant to the Life Insurance Ethical Market Conduct Program of the Insurance Marketplace Standards Association (product no. 014908JA), is effective for independent assessments with IMSA report dates after January 31, 1998. To order a copy, call the AICPA at 888-777-7077.




The new president of the AWSCPA talks about the societys plans and issues that affect ...
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New President, Goals for AWSCPA

In 1933, the United States had only 100 women CPAs. Nine of them, who saw that an organization might help meet womens needs and advance their careers, founded the American Womans Society of CPAs. One of the goals was to help women enter the profession, said new AWSCPA president Graciela L. Miller, the principal of a small firm in Pembroke Pines, Florida. But thats not an issue anymore. Women are entering accounting in droves. Still, that doesnt mean the AWSCPA, as it celebrates its 65th anniversary, is left without a job.

There are still too few women in top management positionstoo few partners and CFOs, continued Miller. She said the society was creating educational programs to help women who are considering leaving the professionmany in public accounting leave between their fifth and seventh years. We want to offer more leadership development education, courses in management, interpersonal relationships, negotiatingthe skills that make leaders. The AWSCPA is investigating strategic alliances with other professional groups to provide networking opportunities for members, especially in the financial services arena.

The society also is looking at salaries and fees. Do women CPAs charge less than men? If so, why? Do women value their services less than men do? A number of our members have brought up this concern. The AWSCPA is planning an issues paper. Were also examining whether the entrance of so many women into the profession has lowered salaries for everyonemale and female CPAs. Miller stressed that this issue in particular affected all CPAs, not just women.

The AWSCPAs annual conference will take place in Orlando, Florida, July 810. For more information, call the society at 800-297-2721.




A new OECD report urges international governments to create standards for boards ...
By Journal


Independent Boards Worldwide

An advisory group of the Organisation for Economic Co-operation and Development has published a report that urges international governments to create and issue standards for boards of directors. Corporate Governance: Improving Competitiveness and Access to Capital in Global Markets calls on the governments and regulators of the OECDs 29 member countries to support efficient, credible and adaptable governance practices.

According to the report, the focal point of corporate governance is the board of directors, which is charged with monitoring management on behalf of its shareholders. The advisory group argues that, for such boards to be effective, they must be independent.

The advisory group recommends that the OECD encourage its member countries to create corporate governance regulations and standards to promote fairness, transparency, accountability and responsibility. It also suggests the OECD issue best practices guidelines on independence.

Copies of the report are available in English, French and German by calling the OECD communications division in Paris at 33-1-45-24-80-88/80-89 or by e-mail at news.contact@oecd.org .

New ED on Government Reporting

In an attempt to fill a void in international standards for public-sector entities, IFACs public sector committee (PSC) issued for exposure Guideline for Governmental Financial Reporting . The draft describes the most common forms of government accounting and gives best practices examples of each.

The PSC guideline is not an accounting standard. Rather, it is intended to provide governments worldwide with a platform for a common understanding of the key principles of government accounting methods. According to the ED, which does not prescribe any one method, the four most common bases of accounting used by governments are cash, modified cash, accrual and modified accrual. The guideline endorses their use as a means to ensure more reliable, comparable information about the financial performance and position of governments.

Governments are competing with private-sector entities for capital, said John Gruner, IFAC director general. By making their financial positions more transparent, governments will be better able to get the capital they need.

Comments on the ED are due by July 31, 1998.


Standardizing the future
The PSC also is drafting a set of standards on accounting and financial reporting by governments that will be based on international accounting standards (IASs). IFAC develops IASs generally for private-sector entities using the accrual basis of accounting. The PSC is determining which IASs can be applied under all four methods of accounting for governments.


A very busy IFAC
The IFAC also issued four other publications for its member organizations: an exposure draft, Implications for Management and Auditors of the Year 2000 Issue ; a paper, An Advisory on Examination Administration ; an international management accounting study, Environmental Management in Organizations: The Role of the Management Accountant ; and a revised international management accounting practice statement. The documents are available by phone at 212-286-9344 or online at
www.ifac.org .

Comments on the governmental financial reporting exposure draft may be e-mailed to EDComments@ifac.org .




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